Grants Management Associate – Wellspring Philanthropic Fund – New York

Frontline responsibility for the grants management life-cycle of a subset of grants and related information management including but not limited to the following:
Confirm accuracy of grant entries in the grants management database (GivingData) for details such as purpose, projected grant amount, payment disbursement dates, etc.
Confirm grant applicant legal status and appropriate grant structure prior to inviting applications
Invite applications for funding on behalf of the program staff, communicating all necessary requirements and deadlines to the applicants
Receive and file grant application materials in the grants management database and digital filing
Review all grant applications for completeness and adherence to legal requirements and internal grantmaking guidelines, for both domestic and international grants including but not limited to lobbying restrictions and OFAC regulations
Conduct due diligence reviews of applicants’ organizational and financial capacity
Manage communication with grantees regarding grant materials: missing application items, budget issues, etc., as well as answering questions about the application/grantmaking process
Assign proposal review deadlines and review grant reports in grants management database, and notify the appropriate program staff of next steps
Coordinate with program staff on grant and budget planning throughout the year
Respond to questions about the foundation’s grantmaking process and compliance needs from program staff and leadership, as well as grantees and other external partners
Prepare reports on grantmaking activity, as requested
Assist in training staff and grantees as needed on technology or policy issues and procedure changes related to grants management that affect them
Work with Grants Management team on implementation of the department’s strategic plan (including technology and process enhancement), requiring clear communication, attention to detail, and an ability to identify pain points in systems and processes.
Perform other duties and responsibilities as requested.

Bachelor’s degree or equivalent experience; minimum of five years of relevant, full-time work experience within the non-profit/philanthropy sector, (preferably in a grants management function)
Excellent communication skills, with the ability to relate effectively to potential grantees and other non-profit professionals, staff, trustees and consultants
Pleasant and supportive phone and interpersonal manner, customer service-oriented work philosophy
Strong computer skills, including proficient use of the Microsoft Office Suite and experience with database and internet applications
Ability to multi-task, prioritize, and follow through to effectively manage work and meet multiple tight deadlines
Proficient with data management and manipulation, including an ability to identify discrepancies between different data sets and produce reports for relevant program teams as requested.
Highly motivated self-starter with the ability to successfully work in a team environment
Exceptional attention to detail and organizational skills
Strong research skills, an ability to identify pain points in systems and processes, and a problem-solving orientation
Ability to handle confidential information with complete discretion
Positive attitude and a commitment to being part of an energetic, demanding work environment that requires flexibility
A commitment to continued learning on issues related to race, gender, diversity, equity, inclusion, and belonging is required of all Wellspring staff as we value social justice as an organizational operating principle.

(candidates without these experiences who are eager to learn are encouraged to apply):
Knowledge of relevant IRS grantmaking regulations
Experience with international grantmaking, including expenditure responsibility and OFAC compliance requirements
Spanish language proficiency
Knowledge of digital security (including recognition of phishing/spoofing attempts)
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The team member may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Salary range: $81,000-$95,000 based on experience.
Wellspring offers a very generous benefits package including payment of 100% of the health insurance premiums for employees (and 80% of the premiums for spouses, domestic partners and qualified family members). Wellspring also offers other benefits including life insurance, long-term disability protection, a group 401(k) retirement plan (with an employer contribution), support for continuing education, up to $5,250 in annual student loan repayment or college savings assistance for qualified dependents and is committed to providing transgender-inclusive healthcare.
Wellspring’s Offices have returned to in-person work using a hybrid model. Staff are expected to be fully vaccinated against COVID-19 and to work from the office Tuesday – Thursday and have the option to work remotely Monday and Friday. To ensure the safety and well-being of our employees, we will continue to monitor the situation and follow the recommendations from the Centers for Disease Control and Prevention.

Wellspring Philanthropic Fund has partnered with RCG Talent Solutions on our search for a Grants Management Associate. Please use the link on this page to submit your application and direct all questions to
NOTE: All applicants must be legally eligible to work in the United States at the time of hire to be considered for this position.