Position Overview
The Assistant to the Preschool Director/Receptionist acts as a concierge of the Sinai Temple Preschool office. She/he coordinates with all Preschool Administrators but primarily provides support to the Director of the preschool.
While functioning within the areas outlined below, the Assistant to the Preschool Director/Receptionist is cognizant of the mission and educational philosophy of the school. She/he collaborates with the director to develop an action plan to implement a quality program. She/he assists with the development and administration of preschool programming and policies. She/he reports directly to the Director of the Sinai Temple Preschool and assists both the Director of the Preschool and the Director of the Parenting Center.
Essential Functions for the Assistant to the Preschool Director/Receptionist
Manages the day to day operations of the office
Welcomes students, parents and teachers by greeting them, in person or on the telephone; answering or directing inquiries
Organizes and maintains teacher files and records
Maintains directors’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
Effectively utilizes and understands the school database; updates information and runs reports as necessary
Conserves directors’ time by reading, researching, and routing correspondence; drafts letters and documents; collects and analyzes information
Edits teachers’ postings
Prepares and edits correspondence, reports, and presentations such as eNews and push pages
Compiles the annual calendar
Provides historical reference by developing and utilizing filing and retrieval systems; records meeting discussions
Completes projects by assigning work to appropriate support staff; follows up on results
Assists director in organizing professional development days
Maintains professional and technical knowledge by attending educational workshops; reviews professional publications; establishes personal networks and participates in professional societies
Essential Functions for Enrollment/Admissions
Maintains inquiry data base for Parenting Center and Preschool
Responds to all inquiries
Monitors and circulates lifecycle events
Assists with the development of classes and schedules for Parenting Center
Coordinates student registration materials, class lists and rosters
Minimum Education & Experience
A college degree is preferred
Experience and competence with all Microsoft Office products is essential
Desired Qualifications (will be weighted strongly in consideration of applicants):
Ability to receive and process confidential/sensitive information with discretion and in accordance with established guidelines or legal standards
Prior experience in a similar position
Prior experience in an independent school setting
Employment Standards
Knowledge of:
Effective office principles, practices, methods and procedures.
Proper telephone techniques.
Proper business letter formats, report writing, record keeping, and filing systems and related editing techniques.
Proficiency in all Microsoft Office products.
Proper English usage, spelling, grammar, punctuation, and vocabulary.
Basic to intermediate mathematics.
Ability to:
Communicate professionally, directly and sensitively with the parent community.
Learn the operations, procedures, policies, and requirements of the school and, effectively apply them with good judgment in a variety of situations.
Be flexible to spontaneous demands and have grace under pressure.
Establish and maintain a variety of records and filing systems.
Prioritize and appropriately schedule work load or tasks to meet established deadlines.
Effectively use e-mail/Internet, word-processing, database, spreadsheet, and graphics/presentation software application programs in the course of assigned duties and remain current with the advancement of office technology.
Communicate effectively and tactfully in both oral and written form.
Establish and maintain effective work relationships in the performance of required duties.
Multitask and work as a team.
Hours:
Work day commences at 7:30 a.m. and ends at 4:30 p.m.
Salary & Benefits:
DOE. Generous benefits and time-off package.
Conditions of Employment:
Successful completion of fingerprint clearance, TB screening and satisfactory reference check.
About Sinai Akiba Academy/DFECC:
Sinai Akiba Academy/DFECC offers an outstanding general and Judaic-education that develops the mind, heart and soul. We engage students in the joy and discipline of learning, introducing students to a life of personal growth, sensitivity, responsibility and intellectual inquiry, shaped by Jewish practices and informed by a respect for diversity of thought. We have been educating students to light the future for nearly 50 years at our dynamic West L.A. campus. Sinai Akiba Academy/DFECC values diversity of thought, perspective and experience in its employees and seeks to create a collaborative, enriching learning environment. We offer meaningful professional development opportunities throughout the year. We offer a competitive salary and a comprehensive benefits package to eligible employees which includes health, dental, a tax savings flexible spending account plan for out of pocket health and dependent care expenses; a 401k retirement plan with a generous employer contribution.
How to apply
Application & Selection Process:
Candidates should submit resumes to jgaffney@sinaiakiba.org by July 15, 2015. Candidates who progress beyond a first screening will be administered two short tests to ascertain ability to meet employment standards. No phone calls, please.