Administrative Coordinator – Friends of the Urban Forest – San Francisco

Since 1981, Friends of the Urban Forest, a premier San Francisco environmental nonprofit, has brought together communities throughout the city to plant more than 60,000 trees – half of San Francisco’s street tree canopy. Friends of the Urban Forest has a long history of integrating urban greening with civic engagement as a way to increase community health and resilience, combat the effects of the climate crisis, and promote environmental equity and social justice. Friends of the Urban Forest recognizes San Francisco’s many communities and cultures and the diverse ways in which they connect with our urban forest. We also connect San Franciscans to nature and to each other.
This position at Friends of the Urban Forest would give you the exciting opportunity to be part of a growing and dynamic professional organization that has been creating a greener San Francisco for the last 40 years.
Reporting to the Operations Manager and Executive Director, the Administrative Coordinator’s responsibilities include:
Office Operations
Serve as the first point of contact to visitors by phone, email and in person, and route stakeholder questions and needs to appropriate staff members
Develop and implement office management systems to ensure a smoothly running office including serve as the main point of contact for IT support and network maintenance, the phone system and all office equipment
Provide general office support including opening and scanning mail, ordering office supplies, PPE and Friends of the Urban Forest merchandise
Maintain the physical office spaces and assist with preparing them for meetings and events
Collaborate with other staff in day-to-day operations and help onboard new hires
Other duties as assigned
Executive Support
Assist the Executive Director with scheduling meetings and general administrative tasks including note taking and screening and filing correspondence
Manage the logistics, materials and agendas for Friends of the Urban Forest Board of Directors and committee meetings, take meeting minutes

Qualifications and Experience
Experience with customer service (phone, email, in person) as well as 1-3 years of administrative office management preferred
Demonstrated ability to use tact and discretion and to maintain confidentiality of information and other related matters required
Excellent organizational skills with the ability to manage competing priorities and deadlines
Exceptional attention to detail and strong written, analytical, and verbal communication skills
Experience, comfort, and skill in communicating with diverse audiences
Ability to work in the office at least three-four days per week
Strong technology and systems skills particularly with Google Suite, Microsoft Suite, Salesforce or other CRM databases, and Zoom
A courteous, helpful attitude on the job, and a willingness and ability to be responsive to colleagues, volunteers, the general public and Board members
Ability to take initiative and solve problems creatively
A highly dependable and punctual team player with humility, humor, flexibility and self-direction
A passion for urban sustainability and a commitment to Friends of the Urban Forest’s mission and values
Equal Employment Opportunity
Friends of the Urban Forest is dedicated to gender and race equity and inclusion. As an equal opportunity employer, Friends of the Urban Forest does not discriminate against any applicant or employee on the basis of any status or characteristic protected by applicable laws or ordinances. Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.
Flexible and Safe Work Environment
The position is primarily based in the office located in the Presidio of San Francisco with some availability for remote work as determined with their supervisor.
Friends of the Urban Forest is committed to maintaining a safe and healthy environment for all employees. In an effort to avoid serious health and safety risks and significant disruption to our work, we have taken measures to protect against the spread of COVID-19 including a mandatory vaccination policy. New hires will be asked to provide proof of vaccination on the first day of employment.
The noise level in the work environment is usually moderate. Office workspaces are often shared and employees should not have any expectation that they can be assigned a dedicated workspace.

Apply to This Job
Black, Indigenous, and People of Color are strongly encouraged to apply, and so are candidates dedicated to anti-racism, gender inclusivity and inclusion.
If you’re interested and qualified, please email a cover letter with your resume as pdfs to: