Top three qualifications for intern:
1.) Experience in a professional setting 2.) Ability to work on multiple tasks simultaneously 3.) Capacity to work on computer, keep detailed records
Position Description:
The event/administrative assistant is responsible for general assistance in the office and will work as part of a team within the organization to support special events, exhibtions, and conferences.
Specific responsibilities include:
General office assistance
Answer telephone calls and respond to callers’ with great customer service
Process daily incoming and outgoing mail
Provide general support for agency including general filing, general copying, supply ordering, and mailing preparation
Website update
Help produce proposals for events
Finding a suitable venue
Planning the layout of the rooms and the entertainment program
Organizing facilities and amenities such as security and first aid
Help sell exhibition space, or find sponsors for the event
Help dismantle the event once it is finished.
Provide professional development support
Enter event/registrations and update contact information
Prepare and maintain attendance records for event
Reminder calls/emails to event particiapnts/registrants
Special event support and assistance
Create event schedule
Assist in special events
Assist in press release/publicity distribution
Assist in planning process
Represent the agency in a positive way with clients and the broader community
Contribute to a collegial atmosphere and other work of the agency as needed
Qualifications:
• Requires high school diploma. Associates degree and/or 3 years professional experience preferred in field. • Work independently and as part of a collaborative team • Work with people in a wide variety of settings and situations • Ability to work on multiple projects simultaneously • Excellent written and verbal communications skills • Capacity to work on a computer and keep detailed records
How to apply
Please send your resume to hhmevents@comcast.net with the subject line Event/Admin. Internship.