Administrative Assistant to Human Resources and Business Development Job Description
Responsible for supporting the HR and Business Development managers in a variety of administrative duties.
Assists Office Manager in updating and maintaining Fit 4 Life NYC’s instructor’s master list (database)
Maintain and update employee records and files.
Assists in hiring and informing new employees of Fit 4 Life NYC’s policies and programs as needed.
Performs general office support functions and assists staff as necessary.
Maintains a clean and healthy work environment for staff
Reports directly to the HR Manager
Administrative role in human resources (60%)
1. Assumes responsibility for effectively recording, maintaining, and reporting information.
Oversees the Fit 4 Life NYC master list (database). Ensures that records are accurately recorded and cross-
Maintains office supplies and equipment for Fit 4 Life NYC instructors.
Enters new hire information in the master list (database). Tracks and resolves problems and checks system
operations as scheduled.
Ensures that employee files and records are maintained in accordance with legal requirements and Fit 4 Life
NYC’s policies and procedures.
Conducts reference checks and fingerprinting process of all potential candidates and new hires.
Assists Human Resource and Office Manager in the hiring process, including suggesting hires, phone screenings and call backs.
2. Assumes responsibility for establishing and maintaining professional working relations with applicants, visitors, callers, and other stakeholders.
Receives and screens visitors and telephone calls.
Maintains courteous and professional relationship with all instructors and administrative staff
Receives and tracks employment applications.
Assists with questions and problems courteously and promptly, including payroll and timesheets.
Obtains and conveys information as needed.
Maintains and projects the Fit 4 Life NYC brand
Administrative role in marketing and business development (40%)
1. Assumes responsibility for marketing the Fit 4 Life NYC brand to potential schools, community health and non-profit organizations and community health initiatives
Researches and identifies potential partners that align with the vision, mission and value of Fit 4 Life NYC and the Fit 4 Life NYC brand
Regularly communicates with contacts at the New York City Center for Charter School to gain new leads and information on new charter schools
Coordinates phone and in-person meetings for Executive Director and Business Development Manager
Creates, maintains and regularly updates marketing database
Tracks marketing outreach and outcomes on a monthly basis. This includes, number of cold calls each month, number of meetings and follow-up between potential partner and Executive Director and number of leads that transitioned to a partnership
Designs and develops marketing material that aligns with the Fit 4 Life NYC brand. This includes but not limited to e-newsletters, post cards, thank you cards and flyers. Coordinates and attends company fitness and health events such as Teacher Fit Day
Assists in updating and identifying relevant content for Fit 4 Life NYC’s social media
Associate Degree required. BA or BS preferred.
Effective oral and written communication skills
Business savvy, with one to two years of general business experience and/or administrative/office management, experience preferred.
Knowledge of Microsoft Office (Word, Excel and PowerPoint) and Google Docs.
Willingness to assist staff in creating a fun, fit and healthy work environment and culture.
Understanding of reporting and recordkeeping requirements.
Able to exhibit a high level of confidentiality.
Well organized and strong administrative skills.
Ability to juggle multiple projects with superb accuracy.
Exceptional customer service skills, over the phone and in person, with our schools, instructors and vendors.
Strong sense of urgency and problem solving skills.
Accurate and attentive to detail.
Excellent communications and public relations abilities.
Able to identify and resolve problems in a timely manner.
Ability to assist and support others.
Able to work independently and in team environment
Able to show and take initiative.
Personal ongoing development.
Ability to lift and move light sporting goods equipment (i.e. balls, cones, etc.)
35 hours per week
Must be available to work some Saturdays and evenings during high peak season, for trainings and partner fitness and health events
How to apply
In order to be considered for the position you MUST email email@example.com the following as an
A detailed cover letter that must indicate the following: What do you know about Fit 4 Life NYC and why you are interested in contracting with us?
A resume detailing your experience and education and 3 PROFESSIONAL REFERENCES