Accounting and Administration Manager-Part Time (W. Los Angeles)

compensation: Salary commensurate with experience

Non-profit organization

GameDesk seeks a bright, organized person to help track our organization’s finances and keep things in line! The Accounting and Administration Manager should be adept at driving and managing a variety of simultaneous tasks and keeping the financial records up to date and accurate. The ideal candidate will be a self-starter who can recognize where processes can be improved and who will take the initiative to improve them. The position demands the ability to professionally perform under pressure in a fast-paced environment along with the ability to adapt to dynamic situations.

Organizational Overview:

Named one of Fast Company’s “Top 10 Most Innovative Companies in Education”, GameDesk is a transformative 501(c)(3) nonprofit education ecosystem with a mission to develop the next generation model of education, revolutionizing the way students learn by embedding academic content and assessment into hands-on experiences, digital games, and simulations. Using the most advanced learning tools and methods, GameDesk transforms the learning environment and increases academic success with a mixture of cutting edge R&D, user and evidence centered design, content creation, curriculum development, professional development, and engaging popular technology.

Role and responsibilities:

The Accounting and Administration Manager is responsible for the management of financial information for all areas of the organization, including the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets to mitigate risk, enhance the accuracy of the organization’s reported financial results, and ensure that reported results comply with generally accepted accounting principles (GAAP). The Accounting and Administration Manager also plays a critical role as a member of the Executive Management Team in strategic decision-making and operations. This position reports directly to the Executive Director.

Financial Management

–Prepare and analyze financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.

–Coordinate and lead the annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary.

–Oversee and lead annual budgeting and planning process in conjunction with the ED; administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of the organization’s financial status. Manage organizational cash flow and forecasting.

–Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.

–Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.

–Effectively communicate and present the critical financial matters to the board of directors.

Human Resources, Technology and Administration

–Further develop GameDesk’s human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training and recruiting.

–Ensure that recruiting processes are consistent and streamlined.

–Establish and manage a comprehensive training program to educate employees regarding staff tools, policies and procedures.

–Work closely and transparently with all external partners including third-party vendors and consultants.

–Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.

Skills and Specifications:

–4-year degree in business or accounting

–Knowledge of GAAP and Fund Accounting/Accounting for Nonprofits

–Experience with QuickBooks accounting software

–Sound judgment and ability to think, act and make decisions independently.

–Ability to manage multiple projects at once.

–Must be detailed oriented and accurate on a consistent basis.

–Ability to take initiative, be pro-active and persistent.

Application Requirements:

This position requires a commitment of 20-25 hours a week. Please submit a cover letter and resume to joinus@gamedesk.org with “Accounting and Administration Manager” in the subject heading.