The National Foundation for Celiac Awareness (NFCA) is a 501(c)3 not-for-profit organization dedicated to securing diagnosis of celiac disease and other gluten-related disorders and improving quality of life for those on a lifelong gluten-free diet.

National healthcare nonprofit seeks an Executive Assistant/Office Manager with superb organizational skills who enjoys a fast-paced environment and working closely with creative people engaged in a growing organization in an expanding field. The ideal candidate will be a self-starter and an excellent team worker. Duties include: general office management, management of marketing materials, coordinating incoming and outgoing mail, conference scheduling and travel arrangements for executive and staff, data entry, filing and clerical tasks and support of special events.

We are looking for someone who will enjoy working for a nonprofit and who has excellent interpersonal skills. Preferred three years of experience as administrative assistant, secretary or office manager. A firm knowledge of Microsoft Word and Excel is required. Database management experience is a plus. The successful candidate will be detail oriented, have excellent telephone skills and be able to switch gears quickly.

This position will be full or part-time depending upon experience.

JOB DUTIES AND RESPONSIBILITIES

1. Perform various administrative and office support tasks including but not limited to answering phones, general emails, composing/editing correspondence, filing, opening and sorting mail, completing expense reports and reimbursements and updating various mailing and distribution lists.

2. Provide administrative support to President/CEO including scheduling and calendar management, correspondence, travel scheduling and itineraries, scheduling meetings/appointments, expense reimbursements, birthday card updates, Board of Directors meeting preparation, and general organizational assistance.

3. Serve as the primary administrator of Salesforce (donor database), including data entry. Provide data clean-up including, finding and resolving duplicate entries, invalid addresses, address changes, inconsistent data entries, etc. Generate accurate reports and analysis and correspondence from database. Disseminate information to staff for data review. Provide reports for mailings lists (holiday cards, annual report, invitations and other requests). Create labels for mailings.

4. Organize, track and mail various marketing materials and brochure requests.

5. Create, maintain and update project tracker for staff.

6. Organize, coordinate and handle mass mailings (holiday card, annual report, save the date, etc.).

7. Oversee, order and maintain supplies and office equipment.

8. Record all donations, sponsorships and payments.

9. Provide support and coordination for special events and campaigns. Assist with set-up and break down of events.

10. Obtain, organize, and distribute material for weekly staff meetings. Coordinate office parties/lunches as needed.

11. Coordinate cleaning service. Provide general office, kitchen and rest area upkeep.

12. Perform other related projects and duties.

SKILLS:

Strong administrative and organizational skills.

Strong communication and customer service skills.

Excellent knowledge of Microsoft Word, Excel and PowerPoint.

Knowledge of database management a plus.

Ability to multi-task, meet deadlines and work in a fast-paced environment.

Knowledge of gluten-free diet is a plus.

EXPERIENCE:

3+ years of related administrative/office management experience.

How to apply

Please email cover letter, resume and salary requirements to Nancy Ginter, Director of Administration at nginter@CeliacCentral.org