Flamboyan Foundation seeks an experienced and efficient administrative assistant to provide support to our Chief Operating Officer and add capacity to the President’s Office. The ideal candidate will be a dependable, detail-oriented, critical thinker, with excellent time management and prioritization skills and a positive, ‘can-do’ attitude. As a member of the President’s Office, this team member will enable our DC senior leadership team to meet their daily outcomes efficiently.
This full time role is suited for an individual who is talented and passionate about thinking strategically and proactively to support the objectives of an organization’s executive team. The ideal candidate has the project management and diplomacy skills to manage up effectively and keep their objectives moving forward on schedule.
Successful candidates must have experience with scheduling, meeting coordination and exercising judgement and initiative with minimal oversight.
The Role
Supporting Operations Office:
Schedule, update and manage appointments, calendar and contacts for Chief Operations Officer
Coordinate meeting logistics, oversee catering requirements and receive guests
Submit, track and reconcile reports for reimbursable expenses
Review and copyedit documents
Make travel arrangements including identifying and securing the most cost-effective flight and hotel rates
Supporting President’s Office:
Coordinate meeting logistics, oversee catering requirements and receive guests
Assist with maintaining President office’s daily lunch requirements
Maintain President’s files
Make President’s travel arrangements including identifying and securing the most cost-effective flight and hotel rates
Schedule and support staff retreats/meetings and special events
Assist with board meeting preparation including scheduling, materials preparation and meeting logistics
Submit, track and reconcile reports for President’s reimbursable and Flamboyan credit card expenses
Shipping items as needed
Assist with additional executive and family office support as needed
Education and experience
Bachelor’s degree preferred
Minimum two years’ administrative support experience
Culturally competent and self-aware
Efficient but careful, independent worker
Ability to manage up and exercise diplomacy
Highly organized and enjoys designing and maintaining systems
Exceptional people, relationship building, and communication skills, with a strong customer service mentality and high degree of integrity, accountability and emotional intelligence
Collaborative, approachable, accessible and engaging. Open to feedback with evidence of handling sensitive situations with positive outcomes for the organization.
Excellent analytic and problem-solving, with the ability to take a thoughtful and data-driven approach to addressing challenges
Ability to think strategically and build systems and processes for effective talent acquisition, development and management organization-wide
Belief in and modeling of Flamboyan’s vision and core values
How we value you
Flamboyan offers a competitive salary commensurate with experience in a similar position. We offer a comprehensive benefits plan, covering 100% of the employee premium for the base medical plan and subsidizing 70% of costs for a spouse/domestic partner and children. Other benefits include an exceptional dental plan, disability insurance, parental leave, flexible spending account options, generous vacation time, professional development, and a 403(b) plan with employer matching. We also offer a flexible, family-friendly, beautiful work environment, centered on the philosophy that we value people first and foremost.
To apply
Please email your cover letter and resume to jobs@flamboyanfoundation.org. Applications will be reviewed on an on-going basis until the position is filled. Applicants should include the words “Administrative Assistant-PO” in the subject line of the email. We will not consider applications without a cover letter tailored to this position.
At Flamboyan, we believe that a diverse workforce helps us grow and learn, which helps us to more effectively achieve our goals. Flamboyan provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, sex, national origin, age, sexual orientation gender identity or expression, veteran status or disability.
About Flamboyan Foundation
Flamboyan Foundation envisions a day when children in Washington, D.C. and Puerto Rico receive a world-class education. To make this vision a reality, Flamboyan brings strategic leadership and investment of time and money to solve some of the most deeply rooted educational challenges. We study the issues and work with our partners to develop creative solutions and put ideas into practice. We constantly learn from our experiences and adapt our work accordingly. The cornerstone of Flamboyan’s approach is hands-on, purposeful collaboration with nonprofits, school districts, educators, government and community leaders who share our commitment to and focus on achieving ambitious results to improve children’s outcomes in life.
Our core values
People. We believe in the power, dignity, value, potential, and good intent of all people.
Equity. We challenge ourselves, one another, and our partners to collaborate to identify and eliminate the barriers faced by historically underserved populations [so that everyone has the same access, consideration, respect, and opportunity].
Impact. We create lasting, meaningful social change.
Catalytic action. We pursue our goals with passion and urgency and activate others internally and externally to carry our work even further.
For more information please visit www.flamboyanfoundation.org