Position Overview

The Communications Coordinator supports the planning, coordination, and administration of an array of communications activities to advance CalSAC’s mission and goals. The scope of responsibility requires a wide variety of support activities focused on organizational communications including database management, electronic communication, mailings, and materials development. This position will interface with other staff and contractors who work on fundraising, program delivery, and administrative functions. Position is located in Oakland, CA.

Reports to Director of Development. Works as part of the administrative team, which includes Executive Director and other staff and contractors. Maintains good working relationships with all staff, constituents, volunteers, donors and partner organizations.

Specific responsibilities include, but are not limited to:

Data Management

Maintains all organizational contact information including program contacts and donor cultivation and solicitation records in Salesforce.
Manually enters data on a daily or weekly basis. Imports data from Excel, other database programs, and other digital sources.
Produces regular monthly reports and custom reports as needed from Salesforce.
Produces email and mailing lists as needed for communications for fundraising and also for all program-related communications.
Maintains hard-copy files for major individual donors, including meeting notes and reports, personal correspondence, etc.

Communication & Outreach

Supports the development of strategies for promoting CalSAC and its programs.
Creates materials and resources to support fund development and programs including flyers, e-newletters, mailings and web content.
Organizes organizational mailings and email campaigns.
Utilizes electronic systems to communicate with prospects, donors, sponsors, funders, and program participants. This includes e-newsletters, websites, social networking sites, and an online training request system.
Provides proactive and timely technical assistance, feedback and advice.

Project Coordination

Coordinates events and projects including logistics, recruitment, materials development, onsite event coordination, volunteer management, problem solving, etc.
Self-directed in breaking down a project into steps from beginning to end and manages all the details for the project’s success. Works toward a deadline and keeps projects on target and within their budgets.
Works well with vendors and suppliers to involve them successfully in the process of completing a project.
Works creatively to suggest ways to improve systems, elevate communications, streamline processes, and give donors and constituents the best experience possible.

General Leadership/Administration

Understands and is passionate about the organization’s vision, mission, and values and communicates the strategic direction with staff, constituents, and partners.
Maintains work plans and meets deadlines as scheduled.
Monitors budget expenditures and submits receipts for reporting and reimbursement in a timely manner.
Maintains efficient systems for organizing and administrating work.
Provides general office support as needed including back-up on phones, mailing, copying, filing and other office duties.

Qualifications:

Education & Experience

At least 2 years experience in communications, preferably in a nonprofit environment, including data management, e-communications, events and project coordination.
Experience managing data in Salesforce or equivalent system.
Knowledge or experience in the out-of-school time field (i.e. afterschool, school-age child care, summer learning, school-based, community based organization, private programs, park and recreation, camps, etc.).
BA degree or equivalent experience.

Skills & Abilities

Highly detail oriented and driven.
Excellent written and verbal communications skills and strong attention to details.
Great interpersonal skills, calm under pressure, and customer-service focus.
Well organized and able to maintain effectiveness in a fast-paced environment with multiple projects and changing deadlines.
Problem-solver who takes the initiative to fix issues and proactively keep processes on track.
Flexibility and willingness to learn new skills and tools in order to best manage work across a large geographic area and diverse field.
Works well independently and with others in a team environment.
Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook programs.
Proficiency or comfort with Adobe InDesign, Photoshop or Illustrator.
Proficiency or willingness to learn with back-end applications for managing website content and data.
Ability and willingness to work evening and weekend hours, including overnight travel.
Position requires extensive computer work and some lifting (up to 40lbs).

How to apply

Submit the following documents (PDF or Word) via email to info@calsac.org:

1. Cover letter that clearly connects your experience to the position qualifications (1 page limit).

2. Current resume with three professional references including relationship (3 page limit). References will not be contacted until notified.

Attachments are preferred in one PDF file, if possible. Do not include cover letters in the body of the email. Subject line should read: “Communications Coordinator – first initial.last name”.

Applications accepted until position filled. Anticipated start date is September 28, 2015. Position is located in Oakland, CA.

CalSAC is an equal opportunity employer. People of color, women, persons with disabilities, and the LGBTQ community encouraged to apply.