AIDS Walk San Francisco is seeking a Office Coordinator to be a part of our production team for the 29th annual AIDS Walk San Francisco on Sunday, July 19, 2015. AIDS Walk San Francisco is a 6.2-mile fundraising walk-a-thon in Golden Gate Park. With more than 20,000 participants, it is the largest AIDS fundraising event in Northern California. AIDS Walk San Francisco benefits Project Inform and many other local AIDS service organizations in the Bay Area
The following position is full-time and temporary.
Start Date: April 20, 2015
End Date: August 14, 2015
Hours: Monday-Friday, 9:00 a.m. – 6:00 p.m. Some weekends and long hours are required throughout the campaign, including but not limited to July 18 and July 19.
Location: San Francisco South of Market
Summary of duties and responsibilities:
The Office Coordinator will provide general administrative support and will ensure the smooth flow of information within the event office. A strong sense of organization and a positive approach to difficult tasks is very important. The ideal candidate can multitask and focus under pressure. The Office Coordinator has a good deal of contact with event participants via phone and e-mail and should have experience with customer service.
Primary duties and responsibilities:
Greet office visitors and volunteers.
Answer phone inquiries, transfer incoming calls, and serve as the primary e-mail contact for general questions from our website.
Help maintain and organize office supplies for event office.
Supervision of daytime volunteers in conjunction with Volunteer Coordinator.
Process all incoming and outgoing mail and packages.
Assist with the organization and maintenance of event material samples and archives.
Assist with maintenance and upkeep of non-computer related office equipment.
Assist with processing and recording fundraising income and matching grants.
Calculate and report recruitment statistics.
Perform miscellaneous errands as needed.
Qualifications and experience:
Minimum of one (1) year experience in an office administration.
Minimum of one (1) year customer service experience.
Excellent verbal and written communication skills.
Detail oriented with strong organizational skills.
Efficiency with data entry and database computer systems including Microsoft Word and Excel and the ability to learn other database programs.
Experience working with the public and ability to project a positive image of the company and its events.
Ability to work effectively with a wide variety of individuals, including volunteers, staff, donors and the general public.
Experience working with volunteers.
Sensitivity to cultural and personal differences in age, ethnicity and lifestyle.
Must be capable of doing physically demanding work and able to lift 25lbs.
MZA Events is an equal opportunity employer committed to workplace diversity. All qualified applicants will receive consideration for employment without regard to ethnic group identification, race, religion, ancestry, creed, color, sex, marital status, national origin, age, sexual orientation, medical condition, or physical handicap.
How to apply
To apply, please e-mail a cover letter and resume to:
Jef Friedel, Supervisor of Office Management
E-mail: jeff@aidswalk.net
Be sure to put “Office Coordinator” in the subject line.
Due to the high volume of responses applications not following these guidelines will not be considered for the position.