CLARE Foundation is a nonprofit organization providing compassionate treatment and recovery servicesfor alcoholism and substance abuse to individuals, families, and the community.
The Development Coordinator serves as a database manager for the Development Department, including design, production and analysis of reports from solicitation. Enters gift information, balances with accounting, and maintains the integrity of the development database. Produces general and personalized acknowledgements. Functions as the responsible person for coordinating prospect identification, in conjunction with the Manager of Individual Giving, and providing opportunities to analyze response rates and donors who show motivated interest in CLARE through their giving actions. Assist the Manager of Individual Giving with preparing for and conducing phonathons, appeals, and donor-related events. Trains in standards for prospect research and produces donor profiles. Supports the Director of Major Gifts and Planned Giving and the department with general support needs. etc. Supports the Resource and Development and Major Gift Committees. Serves as the liaison for developing a corporate sponsorship program, including third-party sponsorships.
Major Areas of Responsibility:
In conjunction with the Sr. Director of Development oversee the coding of all prospect/donor information maintained in the development database
Record all charitable gifts received by CLARE Foundation, soft credits, linked and matching gifts, including in-kind, pledges and deferred gifts
Design and execute reports on gift entry status, coding, appeal analysis, development funds progress against goals, solicitor assignment status; become expert at the use of specialized reports, such as prospect sub-coding and reports of Major and Planned Gifts.
Conduct basic prospect research
Maintain all department database recordkeeping
Prepare general correspondence for the department
Manage donor acknowledgements, including preparation and recording of personalized acknowledgements from the Sr. Director of Development and Executive Director, as required.
Coordinates the new CLARE corporate sponsorship program, including canvassing to develop an appropriate prospect list, assisting in the design and preparation of collaterals, preparing sponsorship packages and agreements, and, where appropriate, soliciting sponsorships
Provide event support, as needed, including handling written and verbal RSVP’s, running event reports of attendees
Answer general department telephone requests and triage phone calls for thevdepartment; make calls and appointments for the department
Recruit and supervise general development administrative department interns/volunteer(s)
Handle ongoing and special projects as assigned by the Sr. Director of Development
Other duties as needed by the Development Department
Maintain good work habits including promptness, adherence to CLARE workplace policies, preparedness for meetings and events, and responsive follow-through on all donor, supervisor, and staff requests
Primary Objectives:
Maintain database accuracy to support department goals
Produce accurate and informative reports
Research and produce accurate and useful prospect research in a timely manner
Support overall department activities
Knowledge, Experience & Skills:
The ideal candidate will have a understanding of fundraising in a social service environment, as well as a commitment to and a passion for the mission, vision and values of the CLARE Foundation. Additionally, the following are required:
B. A/B.S. or equivalent
Experience with donor and/or relational database
Excellent verbal and written communication skills
Attention to detail and good organizational skills
Excellent computer skills: Microsoft Office Suite
Self-motivated and independent with the ability to multi-task
Excellent judgment; knowledge of and adherence to appropriate confidentiality
Strong interpersonal skills and ability to work effectively with staff, board members and committee/volunteers
Valid California Driver’s license and reliable transportation
Physical Demands:
While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.
These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.
Work Environment:
This job will be primarily located at the CLARE Foundation’s offices in Santa Monica, CA. While performing the responsibilities of the job, these work environment characteristics are representative of the environment the job holder will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job.
Conclusion:
This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
How to apply
Please submit cover letter and resume to: recruitment@clarefoundation.org