Alliance for Coney Island, Inc. is a nonprofit organization dedicated to continuing the transformation of Coney Island into a year-round, world-class recreational oceanfront destination while improving the quality of life of the entire Coney Island community. ​

As a growing nonprofit, we seek talented, hardworking and passionate individuals who are inspired to help build the capacity and reach of Coney Island to the five boroughs and beyond.

The office manager is responsible for maintaining the office on a day to day basis, managing the front desk, performing bookkeeping duties, and providing assistance to the executive director and other Alliance staff on a per project basis.

Job Summary:
The Office Manager must have experience maintaining a budget and have experience with accounting and software such as Quickbooks. Additionally, the Office Manager must be adept at producing high-quality documents (Word, Excel) and presentations (PowerPoint) under tight deadlines, therefore knowledge of Word, Excel, PowerPoint, and Outlook are essential. Multitasking and prioritizing workflow are essential to success in this role. The Office Manager should be able to communicate in an articulate manner (written, verbal), be comfortable using the internet and online applications such as social media and online email service providers, and be accustomed to working in a fast-paced environment. Additional responsibilities include, but are not limited to:

Receptionist Duties
Answering and directing incoming calls and greeting, directing, and assisting visitors

Administrative Duties
Maintaining contacts and office calendars via Outlook and Gmail (planning and scheduling meetings and appointments);
Ordering, stocking, and distributing office supplies and supplies for the supplemental sanitation team;
Organizing, updates, and maintaining paper and electronic databases;
Managing budgets;
Maintaining general office tidiness, and providing support for office tenant inquiries;
Managing incoming and outgoing mail;
Providing direct administrative support to the Alliance’s executive director;
Meeting and event preparation support (including agendas, minutes, presentations, managing invites and rsvp’s, and other logistics, as necessary);
Assisting with other special projects and Alliance programs;
Running errands and performing miscellaneous job-related duties as assigned

Bookkeeping Duties
Creating invoices and processing payments;
Reconciling monthly bank statements;
Preparing deposits;
Serving as primary point of contact between organization and accounting consultant

Programmatic Support Duties
Work with staff to ensure compliance with all grants, including collection of documentation and development of progress reports;
Create PR materials, including newsletters and flyers. Manage the relief team’s website with links and updated services and contacts;
Work with partners to connect individual applicants of the #ConeyRecovers workforce development program, Coney Corps, to potential job training and placement opportunities

Qualifications:

Reporting to the Executive Director, the Office Manager must be self-motivated, detail-oriented, energetic, and highly organized. Must be a team player and have outstanding writing, editing, data entry, and proofreading skills. Excellent communication and interpersonal skills, and the ability to prioritize and handle multiple projects are essential. Individual must be conscientious and detail oriented and be proficient in Microsoft Office. Basic knowledge of accounting procedures and software such as Quickbooks, is required. Bachelor’s degree and at least two years experience in reception and/or data entry is required.

How to apply

Submit cover letter and resume to: info@allianceforconeyisland.org.

Alliance for Coney Island is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.