The Assistant Site Manager for Yerba Buena Gardens CDC is responsible for assisting in the day-to-day operations and supervising the daily staff scheduling process of the Infant/Toddler and Preschool programs. The position is also accountable for coordinating with outside agencies to provide extracurricular services, training, and activities, administrative duties, staff coaching and evaluation, managing child records and reporting, and maintaining all licensing requirements. The Assistant Site Manager reports directly to the Site Manager and is an Exempt position.
A. Operation & Program
Implement Agency’s educational philosophy; cultivate and model the vision and values of the Agency.
Maintaining a high quality, culturally and developmentally appropriate child development program that meets Licensing and California Department of Education requirements ensuring a safe, healthy and educational environment.
Accountable for day-to-day operations of all six classrooms at YBG site; cover classroom when needed.
Daily scheduling and classroom coverage; scheduling for substitute teachers.
Manage call-in sick leave and schedule coverage; manage and record sick and vacation leave requests in accordance to Collective Bargaining Agreement; arrange for substitute and other coverage to assure adequate coverage for all classrooms.
Acting Site Manager, when Site Manager is not available. Accountable for assisting in day-to-day operation of all six classrooms at YBG site; cover classroom when needed.
Coordinate teacher and staff training, on and off site as directed by the Site Manager and Executive Director.
Organize fieldtrips and activities, including Young Performer’s Theatre, Raising A Reader, Bookmobile and music with outside contractors.
Manage compliance with Public Health Department including nurse coordination, body mass index, hearing, vision & dental screening; coordinate staff training in health issues. Coordinate meetings with mental health consultants.
Manage child medications including; documentation, organization, accessibility, and inform teachers on administering practices.
Keep immunization records up-to-date. Maintain child files.
Create memos, documents, and reports as directed by the Site Manager.
Working with Site Manager and Office Manager to order needed supplies and equipment for classrooms.
Manage classroom supply purchases and staff reimbursements; coordinate repairs, janitorial services, engineering services.
Tracking fiscal year classroom budgets.
Perform other responsibilities as requested by the Site Manager or Executive Director.
B. Parent Communication
1. Communicate with parents via in person, email, and phone regarding general program questions, events, fieldtrips, child accidents, child incidents and extracurricular activities.
2. Create a monthly site calendar outlining events, holidays, birthdays, etc. to be distributed to families.
3. Attend parents’ nights; ensure smooth communication with and involvement of families (information sharing); attend Parents Action Committee meetings when appropriate.
C. Staff & Training
Assist Site Manager, Executive Director and Human Resources Manager in staff communication.
Assist Executive Director and Human Resources with hiring.
Provide orientation to new staff.
Supervise, coach, model & mentor staff and classroom volunteers.
Participate and support staff during classroom team meetings. Follow up on any outstanding issues and needs.
Assist Site Manager in evaluating job performances according to agency policies and procedures.
Assist Site Manager and/or Human Resources Manager with staff conflict resolution. Assist in implementation of disciplinary action as needed.
Observe and provide staff with feedback on their teaching skills.
Ensure timely implementation of DRDP system is in compliance with the CDE requirements (annual reporting, DRDP tech, parent surveys, etc.).
Site Supervisor Permit required.
B.A. in education or related field preferred.
Ability to plan, organize and execute assignments with minimal supervision.
Ability to prioritize and accomplish multiple tasks simultaneously.
Ability to deal effectively and professionally in a fast pace environment.
Good people skills in dealing with staff and parents.
Proficient in Microsoft Office applications, including Word, Excel, Access and Publisher.
Communicate effectively both orally and in writing.
Willingness to take on challenging and new assignments.
South of Market Child Care, Inc. is an Equal Opportunity Employer. Reasonable accommodations will be considered for qualified candidates who need accommodations for non-essential tasks.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
How to apply
Interested candidates please send Resume and Cover letter to Jennifer@somacc.org. Please enter ‘Assistant Site Manager position’ in the subject line of the email.
Thank you for your interest in South of Market Child Care, Inc.