Special Events Coordinator – Tower Hill Botanic Garden – Boylston, MA

Tower Hill Botanic Garden, New England’s year-round botanic garden located in Boylston, MA, seeks an energetic, creative and organized Special Events Coordinator. He or she will report to and work closely with the Director of Audience Engagement on the development and execution of a diverse array of events and programs, including concerts and other live music, art exhibits, author events, cooking demonstrations, fairs, festivals and flower shows. This position is responsible for working with all departments in a cooperative and collegial manner to support the event and objectives of the organization. He/she will work with the Director of Audience Engagement on event research and development, and then manage event logistics, staffing them when necessary; collect post-event evaluation; consult with staff to continually improve events; oversee ticket and art work sales; create and manage budget documents to ensure tracking and expense forecasting for all events; work with the development team to manage in-kind support; serve as liaison with Marketing and Public Relations staff for all related event print and electronic collateral; manage Events intern(s); additional responsibilities as needed and requested. The Coordinator will help ensure that each event fits the established branding, messaging, and budget. The Coordinator will communicate event needs to collaborating departments, confirm event details with other staff and outside vendors, performers and the public. On the day of the event, the Coordinator will assist in set-up, breakdown, and clean-up as needed. Event follow-up will include producing spreadsheets, reports, and statistics for programs and events in an organized and timely manner to evaluate the success of the event in achieving its goals. This full-time, exempt position requires regular weekend and evening work. Qualifications: Bachelors degree, event planning, hospitality experience or related; significant experience with and interest in art and/or music events a plus. Must be able to manage multiple projects at the same time, be organized and detail-oriented with strong computer skills, work as part of a team and enjoy a very fast-paced environment and interact with volunteers in a professional and responsible manner. The Special Events Coordinator must be able to work both independently and as a member of a larger team, possess strong strategic, organizational skills and communication skills, flexibility, willingness to help out as needed at every level of event management as well as an ability to manage multiple projects. A sense of humor and love of people is a must.

How to apply

Please send a resume and cover letter to: Kathryn Acerbo-Bachmann, Director of Audience Engagement, Tower Hill Botanic Garden, 11 French Drive, Boylston, MA 01505 or email to kacerbo-bachmann@towerhillbg.org. No phone calls please.