Programs and Operations Manager – San Francisco Children’s Art Center – San Francisco, CA

Founded in 1978, the San Francisco Children’s Art Center is a non-profit studio art center whose mission is to nurture the developmental and artistic growth of children through creative expression and self-guided learning. By encouraging experimentation and discovery in a supportive environment, the Art Center is a place filled with possibilities, where children can collaborate, explore, and grow.

In addition to classes, camps, workshops and parties in our Fort Mason Center studio, the SFCAC is involved in ongoing partnerships to provide visual arts classes in San Francisco preschools.

The Programs and Operations Manager provides administrative, programmatic, and financial coordination for the Art Center. The position requires a highly organized, detail-oriented person with excellent communication skills. The Programs and Operations Manager reports to the SFCAC Board of Directors.


Manage daily operations including fielding inquiries, enrolling students, and collecting tuition.
Track income and make bank deposits.
Maintain database of parents and donors, oversee the maintenance of all agency files and records.
Supervise and evaluate teachers and volunteers. Hire new staff as needed.
Facilitate staff meetings and respond to emerging issues at the Center.
Review timesheets and coordinate payroll.
Produce three print newsletters per year, monthly e-newsletters, and program flyers. Maintain the Art Center website.
Work with Programs/Marketing Committee in PR efforts such as developing and submitting press releases, maintain social media presence, and submit to a list of online calendar listings.
Manage accounting in QuickBooks and work with the Executive Committee to maintain fiscal accountability.
Work with the Fundraising Committee on the Annual Appeal and other fundraising efforts.
Report to the Board and represent the staff at meetings of the Board of Directors.
Represent the Art Center at community events.
Oversee management and maintenance of the facility including ordering office and art supplies and updating signage.
May occasionally need to assist teacher in the classroom.

Preschool for All/Artists in Schools

Work with the Executive Committee to create and maintain program budget and maintain fiscal accountability.
Coordinate residency schedules and contracts with sites.
Collaborate with teaching staff in creating professional development workshops for educators.


This is a part time position at 31 hours/week. (27 hours/week + 4 hours/week through June 30, 2015)

Schedule: Monday-Friday, 9 a.m.-2 p.m. Provides coverage for telephone and walk-in inquiries during the busiest part of the day. Remaining 6.0 hours/ week are flexible.


Education and Training

Bachelor of Arts degree in education, art, early childhood education, or other related discipline.
3-5 years experience in non-profit administration, preferably in an art or art education setting
Previous experience in a supervisory or management role.

Skills and Abilities

Ability to adopt, refine, and assist in the development of administrative systems and policies.
Ability to prioritize and balance tasks of varying scales and to adjust easily to changing timelines, priorities and requirements.
Highly organized and detail-oriented. Accurate, timely, and consistent in performance of duties.
Flexible, patient and positive attitude with diverse staff and public.
Comfortable and experienced in working autonomously or collaboratively.
Excellent verbal and written communication skills.
Ability to manage basic financial and accounting tasks.
High level of computer literacy and comfort learning new software as needed.
Thorough knowledge of computer programs including Microsoft Word, Excel, Outlook, Adobe InDesign, and FilemakerPro. Basic knowledge or willingness to learn QuickBooks and Adobe Dreamweaver.


Small office space and frequent interruptions
Occasional visits to off-site locations

How to apply

Please email a cover letter and resume to with subject line “Programs & Operations Manager: (your name)”. No telephone inquiries please.