Operations Administrator – Global Student Embassy – Berkeley, CA


GSE seeks an organized, experienced, detail oriented Operations Administrator to work in our central office in Berkeley, California. GSE’s Operations Administrator will work closely with our Managing director and Executive director to ensure the smooth functioning of our local and international operations.

Job Details:


Provide quality control for internal accounting procedures by preparing bank deposits and reconciliation reports
Execute payroll, reimbursements, etc. with Quickbooks

Human Resources

Support hiring process for full- and part-time, and seasonal employees
Office intern recruitment and management


Provide administrative support to management and staff
Update, maintain and institute methods of quality control in the organization’s Salesforce database (student information, trip lists, deposit deadlines, etc.) and communicate with constituents to ensure updated information and compliance
Manage mail, newsletter and website updates
Book group airfare for international trips working with travel agents
Maintain updated tabling/marketing materials

Manage direct mail processes


Minimum 2-3 years experience in administrative/operational work
Accounting knowledge and experience working in Quickbooks
Proficiency with data entry, MS Office, and e-mail software. Experience in Salesforce is strongly preferred.
Experience in assisting or supporting executive-level management
Capacity to effectively manage a wide array of tasks, projects, and responsibilities. Demonstrated organizational skills and attention to detail.
Ability to work productively in a busy, dynamic environment with frequent interruptions
Strong written and verbal communication skills
Proven ability to work well and cooperatively with a variety of personalities
Bachelor’s degree or an equivalent combination of education and experience in a human resources role or in a volunteer non-profit organization

Compensation and Benefits:

Salary: Competitive and commensurate with education and experience
Benefits: Healthcare Coverage
Vacation: Two weeks paid vacation

Ideal Start Date: May 1st 2015

Please visit our website:[[http:globalstudentembassy.org|globalstudentembassy.org]]

How to apply

This position is not right for everyone and requires a very committed individual who can dedicate his/her full efforts to GSE’s administrative operations andis ready to learn. To apply please email your resume, cover letter and salary requirements to Annah Young at admin@globalstudentembassy.or