Office Manager – Mississippi Center for Nonprofits

DESCRIPTION
Position Description: This position plays a critical role in supporting the operational infrastructure of the Center and its network of nonprofit members. The successful candidate will work under the direction of the Executive Director to manage all aspects of office operations including, but not limited to, internal and external office support, vendor/client relations and data management. This position is also responsible for supporting the Center’s membership strategies through direct and indirect contact to attract, retain and engage members of the Center’s nonprofit network.

Responsibilities:
Provides front office support by greeting visitors, answering telephones, planning meetings and coordinating mail
Coordinates new employee and new member on-boarding and processing procedures
Ensures accurate filing and maintenance of administrative and financial records
Ensures that database systems are current
Updates, reviews and processes necessary personnel forms including time, travel and leave requests
Manages building and Center physical property
Manages office supplies and necessary business equipment needs
Supports other staff in efforts to deliver programs and services
Manages general volunteers and interns
Acts as liaison to board of directors when appropriate; prepares board packets and related correspondence
Supports special projects, as assigned

Demonstrated Abilities/Core Competencies:
Associate Degree required, Bachelor Degree preferred, with 3 to 5 years administrative experience; nonprofit experience highly desired
Excellent verbal and written communication, facilitation and project management skills
Strong attention to detail, demonstrating exceptional organizational and critical thinking skills
Experience using database management systems, Microsoft Office Suite and financial application programs such as QuickBooks
Self-directed without substantial supervision to prioritize and complete tasks; trouble-shoot and resolve issues
Strong history of executing the vision of senior management
Demonstrated ability to be a team player, with commitment to the nonprofit sector

Additionally, the Office Manager should maintain a professional appearance and demeanor, be flexible, show initiative and undertake the work of the position with integrity, honesty, fairness, discretion and confidentiality.

HOW TO APPLY
sherry@msnonprofits.org

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