Office Administrator – Beacon Hill Village – Boston, MA


Beacon Hill Village, a non-profit membership organization that is changing the experience of aging and helping older adults lead active, independent and healthy lives, is seeking a motivated, enthusiastic individual to function as first point of contact for our members and provide administrative support for office operations. Part-time, 25-28 hours per week.


Office Administration

Provide telephone reception and respond to member calls
Manage correspondence, mailings and requests for information
Manage office supplies, equipment, and printed materials
Manage office technology environment and member database
Provide administrative support to Executive Director and staff as required

Member Services and Program Support

Coordinate transportation requests and taxi voucher program
Maintain member information and manage member renewal process
Maintain online activities calendar
Manage and track member program registrations
Support member activities and events as required

Marketing, Outreach and Development Support

Maintain BHV website content and post updates to online social network environment (Facebook, Twitter)
Manage regular electronic communications to members
Respond to and track prospect requests/activity
Maintain membership statistics
Support outreach activities as required
Track charitable contributions
Support fundraising events as required


BA/BS or equivalent experience required; prior experience with non-profits preferred
Must be highly organized, detail oriented, flexible, self-motivated, team oriented and able to multi-task in a fast-paced open environment
Strong communication and interpersonal skills with a customer/member focus essential
Must be highly proficient with Excel and other MS Office (Word, Powerpoint, Publisher)
General knowledge of office equipment (copier, fax, phone, computers and printers) required
Experience with older adult population and social networking a plus

COMPENSATION: Commensurate with experience. Two weeks paid vacation.


Established in 2001 by neighborhood residents, Beacon Hill Village is a member-driven, non-profit organization serving residents age 50 and over who live primarily in the Back Bay, Beacon Hill, the West End and surrounding neighborhoods. We provide activities, programs, services and opportunities for community engagement, as well as access to needed assistance, so that our members may lead active, independent and healthy lives and successfully navigate the transitions of growing older. All our programs and services are in direct response to the expressed needs and desires of our members. As the first Village in the nation more than 13 years ago, Beacon Hill Village pioneered a social innovation developed by older adults for older adults, which promotes aging in community. Today, there are more than 145 open villages across the country and around the world with many more in development, all supported by the Village to Village Network, which Beacon Hill Village helped to establish and is a member of today.

To apply, email your resume and cover letter with salary requirements to Include “OFFICE ADMINISTRATOR POSTING” in the subject line. Or mail to Beacon Hill Village, attn: Executive Director, 74 Joy Street, Boston, MA 02114