Administrative Officer – Earthworm Foundation – Seattle

Responsibilities and Scope
This role is responsible for ensuring the smooth day-to-day functioning of the thirteen-person US and Canada team and collaborating on work with global teams across the organization.
Human Resources
Support the recruitment, on boarding and off boarding of US teammates.
Maintain US employee files with strict confidentiality.
Report on staff time tracking.
Maintain the US Employee Handbook, Administrative Guide, and other HR policies and procedural documents as needed.
Administer all US employee benefits, including health and dental insurance, retirement plans, disability and life insurance, and leave programs.
Support contracting for local consultants.
Problem-solve creatively to provide a high-quality HR experience to all teammates.
Participate in the Global HR Network.
Financial Management
Support the development and maintenance of budgets and financial reports for the US and Canada Office.
Manage accounts receivable and accounts payable.
Request, compile, review and report monthly expenses for the US and Canada Office.
Collaborate with the global Finance team and our local accountant on tax filings, tax payments, audits, and monthly payroll.
Participate in the Global Finance Network.
Events, travel and virtual office suppor
Maintain equipment inventory.
Administer IT and technical systems, including video conferencing, software access and general IT troubleshooting.
Plan team events and travel, including support with travel booking.
Collect physical mail from a Seattle post office box and sort/scan as needed.
Provide scheduling support for the US and Canada team.

Requirements – Candidate Profile Minimum Qualifications
Minimum two (2) years professional experience in HR, finance and administration.
Advanced knowledge of Microsoft Excel.
Proficiency in Microsoft Office, including Outlook, PowerPoint and Word.
Flexibility for occasional calls outside of normal working hours.
Attention to detail.
Commitment to rigorous accuracy and quality in financial processes and outputs.
Proven ability to maintain confidentiality.
Strong organizational skills and ability to manage multiple tasks and deadlines.
Ability to work independently and with minimal supervision.
Strong written and verbal communication and interpersonal skills.
Ability to work within a multidisciplinary and multicultural team.
Reliable transportation for once weekly office errands (mileage or transit costs to be reimbursed.)
High comfort level with working remotely.
Fluent written and spoken English.

Additional Desirable Qualifications
Experience or training in contracts, accounting, or US tax reporting.
Experience improving administrative processes.
Experience in event or travel planning.
French, Spanish, Portuguese, Bahasa Indonesia, or other language proficiency.
Employment Details
Part-time role working 20 hours/week
Immediate state
Valid US work authorization required

Benefits
Employer subsidized medical, dental and vision insurance
SIMPLE IRA pension plan with employer match
Short/long term disability and life insurance
12.5 days paid leave, 11 paid public holidays and paid sick and safe time
10 weeks paid parental leave (supplemental to state parental leave programs)

How to Apply
Interested candidates should send a cover letter and resume to usa.recruitment@earthworm.org by November 4, 2022. Please include your last name and USAdmin2022 in the subject line of the email. Successful candidates will be contacted by email for an initial interview. Only candidates who send a full application will be considered. The position will be open until filled.

[yuzo_related]