Administrative Coordinator – Partnership Project – Washington

Job Details
The Administrative Coordinator will support GLT in the following:
Provide calendaring and scheduling support to senior staff leadership, including scheduling and coordinating logistics of meetings and events, such as senior leadership retreats, not limited to but including: gathering vendors that fit mission and value requirements, communicating updates with attendees, etc.
Maintain a strong awareness of executive relationships, internal and external, and the ability to handle confidential information with sensitivity, care, and discretion; work collaboratively with senior leadership.
Attend meetings as requested, including taking and distributing notes as appropriate.
Support the coordination and execution of special projects and initiatives; create individual project plans, set timeline expectations, regularly communicate status, and ensure that projects are completed and managed for success.
Provide support with correspondence management, prioritizing emails, drafting correspondence, etc.
Process invoices and reimbursement requests, liaising with our fiscal sponsor to ensure strong record keeping and smooth reporting processes.
Maintain organized records of financial records; receipts, contracts, invoices, and so forth.
Assist with donor relations, donor communications, and grant applications and reports.
Participate in ongoing education on topics of interest pertaining to this position, including but not limited to feedback, emotional intelligence, and Diversity, Equity, and Inclusion.
Maintain up to date data on membership, funders, and other stakeholders, by updating our database regularly.
Coordinate workflows to ensure that our board matching, recruiting, and onboarding processes are efficient.
Support the execution of Steering Committee meetings, including scheduling, working with vendors, supporting travel logistics, preparing and gathering documents for review, distributing materials, and notetaking.
As needed, supporting member led working groups with scheduling, drafting agendas, taking meeting notes, and sending reminder emails.

Desired Competencies:
The ideal candidate is a dedicated, energized, organized problem solver and self-starter and committed to improving the environmental and social realities for Black, Indigenous and people of color across the US. This person must have experience working in a fast paced nonprofit environment supporting staff administratively. We’re looking for a skilled systems builder with strong managing up skills to support senior staff as we scale the organization for impact.
This person will support our Managing Director in building and maintaining systems and workflows to support staff, consultants, steering committee members, and our general membership to effectively carry out GLT’s mission and advance and transform our on-going work. They will also play a key role in supporting our senior leadership with planning and prioritization in order to ensure efficiency across the organization.
This position is best served by a person with strong planning and organizational skills. You should have competency with Google Suite, Zoom Video Conferencing, Microsoft Outlook, Word, Excel, PowerPoint. We expect you to have the ability to accommodate a flexible schedule that may involve weekend and evening commitments. When travel restrictions are lifted, you should expect to travel approximately 2-4 times per year. Covid vaccinations are required for in person work and travel.

Communication and Feedback:
Ability and willingness to provide, take and receive clear and effective feedback, direction and guidance from others and to lead efforts with this guidance in mind.
Strong “managing up” skills, willingness and ability to articulate when things aren’t working and tactfully propose alternative solutions.
Excellent direct communication skills that contribute content for reports, newsletters, social media, etc.
Demonstrated ability to motivate to achieve ambitious and transformative results.
Experience communicating and teaching others to engage in Board service with equity, justice and inclusion at the forefront of all their work.

Demonstrates an awareness of social group identities and attendant power dynamics; knowledge and interest in issues of equity and inclusion, cultural and systemic racism, social justice, and cultural competence; ability to understand the intersectionality of multiple forms of social inequality.
Awareness of privilege (both personally and externally) and a commitment to self-transformation and improvement.

Authentic Relationships:
Maintains a sophisticated understanding of how group dynamics impact relationships, organizational culture, partnerships, campaigns, and coalition work, and can demonstrate a history of successfully intervening in problematic dynamics and deepening an environmental justice approach within an organization, team, or campaign.
Successfully works to address grievances, mediate conflict, and work towards restorative not punitive solutions. An ability to invite others into conversations during sensitive engagements.
Uses tact and diplomacy in dealing with confidential and sensitive matters, to exhibit responsible and respectful demeanor when dealing directly with colleagues and partners.

Compensation & Benefits:
The pay scale for this position is $70-85k a year, and is an exempt position in accordance with the Fair Labor Standards Act. This is a full time (40 hours/week), 100% virtual role, with some travel and in person meetings required. COVID Vaccination required for in person work.
We value work-life balance and a family-friendly atmosphere.
We offer an excellent benefits package which includes 100% employer paid premiums for medical, dental, and vision insurance, unlimited paid time off, monthly technology stipend, and retirement contributions through 401k and Roth plans.

Application requirements and details
Applicants must submit a resume and one page cover letter detailing your interests and qualifications for the position at:
If you require accommodations so that you may participate in the selection process, please email