QuestBridge is looking for an Office Assistant to join our growing team and directly contribute to the mission of our organization. This position is responsible for ensuring efficient and smooth office operations, as well as assisting with office-wide programs and projects. Reporting to the Manager of HR & Administration, this individual will interact with all functions in the organization and will be eager to learn and look for ways to improve processes.
QuestBridge is a revenue-generating nonprofit that connects high-achieving low-income students with educational opportunities that can change their lives, as well as the demographics of our nation’s leading educational institutions. Please visit our website at www.questbridge.org for more information.
Roles and Responsibilities
Maintain a welcoming office environment that is comfortable, professional, and fun.
Facilitate vendor communications and relations, including service calls and troubleshooting.
Proactively maintain/stock office supplies and snacks; research and recommend special order items.
Welcome and assist visitors; receive incoming deliveries.
Plan and coordinate events, including staff lunches, meetings, and other special events.
Update and maintain office forms, documents, and spreadsheets. Maintain systems for archiving and storing of historical documents.
Support office-wide programs as needed (such as mailings and event planning).
Enhance office operations by exploring opportunities to improve processes/procedures, supplies/tools.
Experience in an Office Assistant/Coordinator role; college degree preferred.
High level of independence, resourcefulness, organization, and administrative skills.
Effective time management and multi-tasking skills and ability to prioritize.
High quality standards, good eye for detail.
Proficient in Microsoft Office (Google Apps a plus).
Warm, positive personality with a customer service focus.
Sensitivity towards working with people from varying backgrounds.
Desire to contribute to the overall goals and mission of QuestBridge.
Team player who enjoys working collaboratively with a small team of colleagues.
Hours & Location of Work
This is a regular, part-time position working in the QuestBridge office. We are located in Palo Alto within walking distance of the Palo Alto Caltrain station.
Compensation dependent on experience and skills.
How to apply
Please send your resume and cover letter to firstname.lastname@example.org, subject line: “Office Assistant –NAME” (e.g. ” Office Assistant – John Doe”). Please do not send paper applications.