Administrative / Professional Development Coordinator – American Montessori Society – New York, NY

ROLE: The Administrative and Professional Development Coordinator supports multiple departments within the organization. Responsibilities of the coordinator position span clerical duties to skillful customer service, logistics, and planning in coordinating the work of the American Montessori Society.

RESPONSIBILITIES

Board of Director and Commission Support In conjunction with the Executive Director, serves as the primary logistics liaison between the Executive Office and the Board of Directors and provides comprehensive and responsible logistical support to the elected governing body, as well as for the Teacher Educators Action Commission and the School Accreditation Commission in-person meetings. Assists Secretary of the Board in taking and transcribing minutes at all board meetings, organizing motions and resolutions, getting signatures and maintaining files. Provides administrative and coordinating support for Annual Election of Members for the AMS Board of Directors, including collection of ballot and biographical materials and ballot creation. Supports the Global Task Force with planning and note taking.

School Administrator Retreats and Symposia In conjunction with the Director of School Accreditation and School Improvement, the coordinator handles all logistics related to two professional development events for school administrators, including: budget creation, tracking, review and analytics; site selection, registration tracking and membership confirmation; speaker research, generation of contracts; administrative support and coordination for program development; survey creation and analytics.

Professional Development including Webinars and Webcasts Works closely with the Associate Executive Director and other director-level staff to plan and coordinate the annual webinar series and other professional development opportunities. Duties include: budget creation, revenue tracking and review/analytics; creation of registration pages, promo codes, queries for attendance tracking; CPD generation; working with AdobeConnect, webinar lead and presenters to enhance the program, extract, create, edit and post videos, promos, and trailers.

Member Content, Database Projects, and Miscellaneous project work
The coordinator will assist the IT Manager in database improvements and troubleshooting. In conjunction with the membership department and other senior staff s/he will coordinate a project to curate member content and other projects related to membership retention and expansion. The coordinator will also be called upon to perform miscellaneous project work often assigned by the Executive Director.

Preferred Qualifications

Bachelor’s degree required; knowledge of Montessori a plus.
The position requires a self-starter with strong organizational skills, an independent worker who is willing to collaborate, report on progress and projects, and keeps others in the loop on projects, excellent time management skills, and the ability to multi-task.
Must be tech savvy; knowledge of Microsoft Office applications is essential, experience with database entry, graphics or editing programs and AdobeConnect a plus.
Experience in professional development programming a plus.
The ideal person enjoys work that requires attention to detail, relationship building, document preparation, and problem-solving. Occasional weekend and evening availability is required.

How to apply

Send cover letter, resume, and salary history to jobs@amshq.org. Please use this convention for the subject line:

Lastname_Firstname_AdminProfDevCoord

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