Administrative Coordinator of Education – Center for Action and Contemplation – Albuquerque, NM

As the Administrative Coordinator for Education at CAC, you will be the person behind the scenes who makes all of our education programs happen. You will report to CAC’s Director of Education and collaborate closely with other members of the Education team. Your job is to serve both internally—liaising with faculty, curriculum developers, teaching assistants, our customer service team, etc.—and externally—communicating with program applicants, students, and alumni. You will support CAC’s unique and innovative Living School for Action and Contemplation, a two-year program with 200 students per class from all over the world, as well as ongoing online and other education programs. You will be based at the CAC headquarters in the peaceful South Valley of Albuquerque, New Mexico.

If you’re the right fit for this role, you are a highly organized, detail-oriented do-er. You enjoy working with people from all sorts of different backgrounds. You are kind and professional in your communications and interactions with others. You take pleasure in making it easier for others to do their core jobs well.

Founded in 1986 by Franciscan priest and teacher Richard Rohr, the CAC has a nearly 30-year legacy at the forefront of spiritual thought and practice. What began with cassette-recordings and local actions has grown to become a world-class publishing, events, and educational organization that serves hundreds of thousands of people around the globe. CAC programs draw on the contemplative roots of the Christian tradition to address peoples’ innermost spiritual hunger and help them live from their deepest selves. We teach contemplative spirituality, which always inspires compassionate action.

As Administrative Coordinator for Education, you will play an essential part in making this happen.

Skills and qualities that will benefit you as a candidate for Administrative Coordinator for Education:

You’re crazy about creating order within anything resembling chaos.
You are diligent and thorough about following up with people and tasks.
You are adept at bringing clarity and flow to files, calendars, agendas, and meeting minutes.
You know when to be discreet and when your voice must be heard, discerning the appropriate response and actions needed.
Prioritizing, balancing multiple responsibilities, and proactively identifying needs are your bread and butter.
Clear and kind communication—in person, in writing, and by phone—is what you’re known for.
You have a solid grasp of the Microsoft Office basics (Outlook, Word, PowerPoint, and Excel).
Learning new skills and technology gives you great satisfaction.
You thrive on overcoming challenges and finding better ways to do things.
You can enjoy working on demanding projects as well as basic logistical tasks.
You’re a people person—you’re comfortable working with all sorts of people and personalities even when the going gets tough.
You just might be a #2 on the Enneagram (JK—not required, but bonus points if you know what this is).

Work Summary

Completes a broad variety of administrative tasks for the DE and the Director of Curriculum including: answering and screening phone calls; filing; managing an active calendar of appointments and team meetings; completing expense reports; composing and preparing correspondence that is sometimes confidential; coordination of travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Serves as the primary point of contact for the DE.
Plans, coordinates and ensures the DE schedule is followed and respected.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the DE, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Coordinates all Living School (LS) meetings between faculty and relevant staff (Faculty meetings, LS staff meetings, application process, application selection process, taking minutes and making accommodations for faculty on-site meetings and recordings).
Participates as an adjunct member of the Education Team including assisting in scheduling meetings and attending all meetings, taking notes and compiling minutes.
Manages LS events (intensives, symposiums, graduations, including coordination at the events).
Compiles quarterly progress reports with data from whomever is responsible relating to the LS.
Monitors emails relative to all LS student inquiries and requests for information.
Ensures that the webpage content is up-to-date and relevant relative to the LS and online education..
Monitors chatter on the online education platform.
Oversees execution of monitoring and evaluation strategy and documentation of LS and online learning goals.
Manages shared server files and all Hobsons database records including updating all student information.
Monitors survey results including reporting out survey results and archiving results for future reference.
Manages the organization of all LS and online learning calendar items.
Copy, test/update links in courses and instructions before open date of LS and online courses.
Manages upload process for courses for LS and online courses.
Provide look/feel research assistance for LS and online courses (images, relevant links, etc.).
Assists the Director of Alumni with tasks relevant to the Alumni program.
Edits and distributes a quarterly newsletter to SL students and Alumni.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Responsible for other duties as assigned by supervisor or management.

Experience Requirements:

Five to 10 years of experience supporting executives, preferably in a non-profit organization
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)

How to apply

Please send cover letter and resume to