State Program Associate – Impact Justice – Oakland

Who You Are
You have an ethos of social justice, racial justice, community, and mutuality. You have an orientation and belief that criminal justice involvement should not be an impediment to employment, career, and personal growth opportunities. You have experience working directly with vulnerable and marginalized populations.

You also have…
3-5 years of relevant work experience (data entry, program implementation, some case management, justice and/or education-based programs)
Experience working with vulnerable/marginalized populations
Experience with case management for career and/or education-based programs for participants
Ability to work well independently and with a team
Community, interpersonal and intrapersonal skills
Highly developed time management skills and acute attention to detail
Ability to organize information for individual members and participants, monitor progress and troubleshoot as needed
Ability to work well with remote staff
Experience working with case management and or data collection systems
Ability to pass a federal background check
Continued access to a vehicle with a valid and current driver’s license
Bachelor’s or Master’s degree preferred but not required. Relevant job experience as equivalent.
That said, we know there are great candidates who may not think they fit into what we’ve described above or who have important skills we haven’t thought of. If that is you, don’t hesitate to apply and tell us about yourself! And if you’re a formerly incarcerated individual, someone who has a family member who is or has been incarcerated, or otherwise have direct experience with the criminal legal or juvenile legal systems, we will be particularly excited to hear from you.
We are committed to workplace diversity and providing equal employment opportunities.

What You Will Do
The anticipated start date for this position is December 01, 2022.
The state program associate will be responsible for assisting with the overall state-wide functionality of the California Justice Leaders program. This position is located in Oakland, CA, and may require some travel to counties across California.
The State Program Associate will be responsible for the ongoing management of the CJL database (Apricot Social Solutions), inclusive of accurate data tracking and reporting, service hour monitoring, and regular training and support for participants and supervisors. The State Program Associate will also assist with Member recruitment, screenings, and interviews and lead the onboarding, enrollment, and exit process for these individuals. This includes the background check clearance process. This position will be responsible for the accurate maintenance and compliance of participant files.
The State Program Associate will also assist the Regional Managers with planning and implementing orientation and training, creating member and staff handbooks, and providing member support and guidance. This position will act as the main point of contact for Impact Justice finance and human resource departments, monitor payment of living allowances, and process expense claims. You’ll be the administrative monitor of clients’ caseloads, responsible for the Member monitoring notes in the Apricot System and some Member training.

Other Tasks Include:
Manage and maintain CJL program database
Facilitate training sessions with participants and partners
Lead program onboarding, Member enrollment, and exit process inclusive of background checks for Members and Supervisors
Assist with the recruitment process, screenings, interviews, and participant selection
Assist in the organization of technical logistics and coordination, including but not limited to:
large-scale events and convening
cycles of course-based learning
Gather, manage, and report data-related information to member and participant involvement and progress (attendance, skill progress, reported well-being, etc.)
Manage and maintain participant files to ensure compliance
Act as point of contact for finance and human resources departments: payroll approval, expense reimbursements, etc.
Build professional partnerships with host sites
Work with consultants as needed
Note, this position is a Program Associate role in Impact Justice’s job structure, though the external facing title will be State Program Associate.

The position will be paid $60-$70,000. The benefits that come with working at Impact Justice include medical, dental, and FSA plans, significant vacation and wellness leave, and immediate vesting in our 401K with a generous match. This is a full-time, salaried position. The candidate will be located in the Oakland, CA office and will work under a hybrid schedule. We ARE NOT considering remote staff for this position.
If this all sounds like a good fit for you, please send your resume and a cover letter explaining why you are particularly interested in the role and why we should be particularly interested in you! You can send this to Please have the subject line of the email read “[Your Last Name], [Your First Name] Application for CJL State Program Associate.
We plan on making decisions on a rolling basis, so the earlier you apply the better.

Hiring Process
Elements of the Impact Justice hiring process may include phone screen interviews, candidate exercises (written or presentations), Zoom interviews, in-person interviews, and reference checks. Candidates are welcome to ask for alternative arrangements in the process if needed (for example, conducting an interview via phone rather than Zoom), Impact Justice will do our best to accommodate reasonable requests. Please communicate any alternative arrangements requested via the hiring email listed above.