STAFF ASSISTANT – Office of Supervisor Hilda L. Solis – Los Angeles

Duties:
Act as liaison, problem solver, and facilitator between the community and government departments and agencies within Los Angeles County for the First District.
Intake constituent casework under the jurisdiction of Los Angeles County Departments and Agencies.
Provide constituent referrals for issues concerning federal, state, and local departments and agencies.
Input casework into Constituent Relationship Management System.
Answer high volume phone calls.
Process and order certificate requests.
Edit draft language for certificate requests.
Review and process scheduling requests for assigned deputies.
Manage the calendars for assigned deputies.
Reserve and prepare meeting rooms for appointments.
Edit and properly format business letters.
Assist with administrative tasks as needed.
Assist with office operations as assigned by the Administrative Director.
Attend community meetings and district events as assigned.
Assist with office operations as assigned.

Minimum Qualifications:
Bachelor’s degree from an accredited college or university or 3 years’ experience as an Administrative Assistant/Receptionist in public service or the private sector.
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
Ability to commute to meetings and community events throughout Los Angeles County.
Basic understanding of Microsoft Excel, Microsoft Word, and Microsoft Teams are required.
Excellent interpersonal skills including phone etiquette and the ability to effectively interact with colleagues, elected officials, union/labor/corporate/business representatives, community stakeholders, and constituents.
Ability to work both independently and collaboratively, with sound decision-making and willingness to take direction.
Familiarity with communities throughout the First District.
Ability to work on several projects simultaneously and manage a fast-paced schedule.
Knowledge of a second language spoken in the district is preferred.
Experience in civic engagement, and/or advocacy preferred but not required.
Must be highly self-motivated and committed to the needs of the First District.

How to Apply
Please send your resume, writing sample, references, and a short cover letter to Barbara Garcia at Firstdistrictjobs@bos.lacounty.gov.

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