Office / HR Assistant – Room to Read – San Francisco, CA

Organization Profile:

Room to Read seeks to transform the lives of millions of children in developing countries by focusing on literacy and gender equality in education. Working in collaboration with local communities, partner organizations and governments, we develop literacy skills and a habit of reading among primary school children, and support girls to complete secondary school with the relevant life skills to succeed in school and beyond.

We are non-governmental, non-religious and work with many local NGOs and community based organizations to implement our programs. We currently work in Bangladesh, Cambodia, India, Laos, Nepal, South Africa, Sri Lanka, Tanzania, Vietnam, and Zambia – countries with a desperate lack of resources to educate their children. Since our inception, Room to Read’s worldwide team has impacted more than 9.7 million children by constructing more than 1,700 schools, establishing more than 17,500 libraries, publishing 1150 new children’s book titles in 27 local languages, and reaching more than 31,000 girls through our Girls’ Education program.

Room to Read has an annual budget of approximately US$44 million and our global staff numbers more than 1000. Our global headquarters is located in San Francisco, and we have smaller offices in New York, Hong Kong, London, Zurich, New Delhi, Mumbai, Sydney, and Tokyo. Our country offices are located in Colombo, Dar es Salaam, Dhaka, Hanoi, Ho Chi Minh City, Kathmandu, Lusaka, New Delhi, Pretoria, Phnom Penh, and Vientiane.

Position Overview:

Room to Read seeks a dedicated and personable Office & HR Assistant to provide administrative support to our growing, 100+ employee Global Office staff, in the US and abroad. The Office & HR Assistant is responsible for ensuring the smooth operations of the Room to Read Global Office as well as providing administrative support to the Human Resources department. This is a fantastic entry-level position for a bright, self-motivated, well-organized individual who wants to be part of a fast-growing international non-profit. Daily tasks are predominately focused on administrative support, with occasional projects and potential opportunity for increased responsibility. The Office & HR Assistant will report to the Director, Human Resources and is a member of the Human Resources Team.

Duties & Responsibilities:
Office Management

Serve as receptionist for the San Francisco office, which includes answering, directing, and returning phone calls regarding Room to Read inquiries
Manage Facilities including liaising with building management, cleaning service, other outside vendors, and staff to ensure that the office is secure, clean, well maintained and appointed, and provides adequate space
Greet and direct visitors and guests
Collect, sort, distribute, and post incoming and outgoing mail
Prepare customs documents and bill international and express shipping
Manage general email inquiries to Room to Read (info@roomtoread.org)
Monitor supply and equipment stock, determine needs, and place requests for necessary items
Maintain relationships with outside vendors and seek new relationships that benefit our operations
Assist in overseeing office infrastructure (workspaces, common spaces, office set up) including office expansion and/or office moves for all RtR GO offices (San Francisco, New York, Sydney, London, Hong Kong, Tokyo, Mumbai)
Create, implement, and update office systems/procedures
Develop, implement, and oversee an emergency plan for the office
Assist with Office Management budget
Administer the GO cell phone policy
Conduct office tours for all new hires
Take comprehensive notes at monthly All Hands team meetings
Create and support positive team morale and office environment

HR Team Support

Coordinate the logistics of the quarterly Global Office New Hire Orientation program (i.e., booking flights and hotel rooms, scheduling trainings)
Lead the SF Office Events Committee, and hold responsibility for coordinating and planning all team-building activities including annual events and regular staff recognition events
Maintain HR employee, payroll, recruiting and insurance files on both our shared public drive and in paper storage files to ensure organization and legal compliance
Maintain Global Office photo yearbook
Complete expense and credit card reports for the Chief Talent Officer
Manage renewal of independent contracts when they expire
Assist Recruiters, hiring managers, and candidates throughout the recruiting process (scheduling interviews, running background checks)
Other duties, as assigned

Qualifications:
Required:

Bachelor’s degree
Ability to be present, on-site at our San Francisco office (this position is not conducive to remote work)
Meticulous attention to detail
Exceptional organizational and multi-tasking skills – the candidate must be able to establish priorities, successfully juggle those multiple priorities and deadlines and consistently communicate progress and outcomes achieved
Highly professional demeanor
Self-reliance and initiative – once trained in systems and procedures, the ideal candidate will operate successfully with minimal direction
Proficiency in using the Microsoft Office suite
Ability to troubleshoot and independently solve problems as – and even before – they arise
Ability to work independently and as part of a team
Prior success working closely and building relationships with diverse groups of people
Proven track record of achieving results
Legally eligible to work in the United States; no sponsorship provided
Ability to perform some physical labor

Preferred:

1-2 years’ work experience in a fast-paced, growth-oriented organization
Working or volunteering in a non-profit organization that is focused on maintaining high quality work and low overhead

To be successful as a member of the Room to Read team, you will also:

Have passion for our mission and a strong desire to impact a dynamic nonprofit organization
Be an innovative and creative thinker that tries new things and inspires others to do so
Have a very high level of personal and professional integrity and trustworthiness
Have a strong work ethic and require minimal direction
Work well independently as well as part of a team
Thrive in a fast-paced and fun environment

Compensation:

Room to Read offers a competitive salary with excellent benefits. Benefits include health, dental, vision, long-term disability insurance, and a 401K match. The non-monetary compensation includes a unique opportunity to be part of an innovative, meaningful, fun, and rapidly growing organization that is changing the world through the lifelong gift of education.

How to apply

Please send a cover letter and resume by email, with “Office & HR Assistant – ID” in the subject line, (no letters, calls, faxes, or drop-ins) to hiring@roomtoread.org. Due to high applicant volume you may not receive a response from Room to Read. Applications are accepted until the position is filled.

Room to Read is proud to be an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds.

[yuzo_related]