Events Assistant – InsideNGO – Washington, DC

InsideNGO is a professional association that assists the staff of international development and relief organizations improve their capacity to deal with the specific operational challenges involved in working internationally. Our 300+ member organizations share practical approaches to problems faced by finance, human resource, grants/contracts, technology, legal and other staff. We help the NGO community tap into the experience of peers and operational experts managing activities in the most challenging places in the world.

InsideNGO is hiring an Events Assistant to ensure the logistical needs of our workshops are met.

Job Responsibilities:

Materials Production

Prepare, assemble and deliver/pack workshop materials to the venues including folders with name badges, tent cards, agendas, evaluations, marketing materials, and electronic manual materials on Flash Drive; trainer kit materials, flip charts, AV equipment, handout copies, and other supplies for workshops in DC and as needed for international events with number of attendees ranging from 30-90 per event;
Coordinate with Program Associates for preparation of in-house materials;

    Ensure adequate supply of materials, conduct regular inventory of meeting supplies and order supplies for events;

Create electronic named materials for all workshops, both domestic and overseas;
Input evaluations after the workshop
Provide administrative support to events or program staff as needed

On-site support

Pack materials and coordinate delivery to venue;
Set-up training room prior to event;

    Oversee the coordination of all domestic event logistics: venue requirements, catering, and ensure needed workshop supplies are at site;

Support on-site registration;
Attend events as necessary
Break down and clean-up events as necessary

Annual conference

Assist with Annual Member Conference support as needed by all areas of the organization, including materials production and logistical assistance;


Answer InsideNGO’s main phone line as needed and help maintain phone system;
Assist with Other general office administration;
Maintain DC office supplies; and
Other duties as assigned.



Bachelor’s degree preferred
Strong experience with accurate data entry; Database and MS Word merge experience a plus;
Event experience a plus;
Experience with Microsoft Office applications and Internet-based research;
Must be available to work over-time as needed, particularly when assisting with Annual Member Conference

Skills & Attributes

Very meticulous attention to detail;
Independent problem solving ability; and
Customer – oriented, positive attitude combined with patience in stressful situations.


InsideNGO is an at-will employer in Connecticut and the District of Columbia. Employment regulations applying to the state of each employee’s job assignment apply. This position:

is based in Washington, DC.
is a full-time non-exempt position
is benefits eligible
flexibility to start out part-time if candidate if completing final year of education

How to apply


Please submit resume and cover letter, including salary history, to Resumes without a cover letter will not be considered. Please note that candidate must pass verification of employment/reference screening and background check. Due to the number of responses, we will only contact those selected for an interview.