Director of Operation – Food Education Fund, Inc. – New York

The Director of Operations will be leading the overall operations of the Food Education Fund in close partnership with the Executive Director.
The Director of Operations will report to the Executive Director and will have the following responsibilities:
Organization Effectiveness
Manage organizational systems including Google Drive, trackers, and Salesforce
Create and manage systems for overall workflow and effectiveness
Oversee calendar creation and updates
Ensure compliance with nonprofit requirements including creating and filing 990 and 1099s and all other tax forms
Track contract requirements and timelines and ensure contracts are filed in proper place
Impact Measurement
Lead on Salesforce setup, training, and system maintenance
Work with Program Director to update program reports
Support program leads in the creation/administration of program surveys in accordance with data collection/survey templates
Lead on organization’s data culture and lead yearly data strategy session
Lead on Quickbooks data entry processing
Coordinate reconciliation of account debits with bookkeeper
Regularly check on bank accounts (1x/month)
Support the creation of profit and loss statements to review with Executive Director
Support the creation of quarterly reports for the board of directors in collaboration with Executive Director
Create and track incoming and outgoing invoices
Onboard new employees including system setup, payroll, and benefits
Offboard exiting employees including removal from system, payroll, and benefits
Oversee document creation for employees including review documents, contracts, termination paperwork, and offer letters
PTO tracking and updating team on approval status
Administer employee documents relating to tax season including administering 1099s, W2s, etc
Process payroll bi-monthly including benefit disbursements and team reimbursements
Support overall workforce strategy in collaboration with Executive Director at organization including working with the team to assess hiring needs, administration of interview process
Lead on sponsor management for major events including FEFest including invoicing, overseeing thank you letters with support from the Communications Manager
Send regular communications with event sponsors and ensure all sponsor package elements are met on a timely basis in coordination with Communications Manager
Manage overall program timeline in conjunction with the events manager
Support with development timeline management
Review / contribute to grant builds for foundational grant proposals
Support with additional campaigns including Giving Tuesday
Additional fundraising support throughout the year including in-kind donations and leading on fundraising platform management
Support on board and junior board operations alongside chair including scheduling meetings, providing assistance on materials and information for meeting prep, launching the application and updating board terms
Attend junior board meetings
Support with board meeting prep including presentation creation, financial report, and presenting at board meetings
Additional duties as required

Minimum of Bachelor’s degree
Non profit compliance experience
Business acumen
Absolutely crucial to be a self-starter
Ability to demonstrate cultural competency with diverse communities
Flexibility in working both independently and collaboratively
Ability to work with a variety of learning abilities
Excellent at managing multiple projects effectively
Demonstrated ability to work well in a team and to do a wide variety of tasks assigned
MBA or Degree in related field preferred
Ideal candidate has nonprofit and/or program experience and is comfortable multitasking
Strong computer skills including GSuite, Salesforce, MailChimp, Microsoft Office, Facebook, Twitter, and Instagram
Strength in both data analysis and using data to analyze programs
Knowledge of drivers of educational inequity and key issues that impact youth development
Willingness to address emergent priorities in any capacity

The Director of Operations will be a full-time employee. The schedule of the Director of Operations will be discussed with the Executive Director, but will be 40 hours per week, on-site and may require some nights and weekends. The Director of Operations will manage their time effectively so as to ensure all tasks are completed during peak periods and that long-term projects are completed during non-peak periods. The Director of Operations will be expected to be present at the school everyday that the school is open except for days off in accordance with the personnel manual.
Additional Workplace Information
Work Environment/Physical Demands – the work environment characteristics and physical demands described here are representative of those an employee encounters while successfully performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
While performing the duties of this job, the employee is regularly required to sit; use hands to handle objects, tools or controls; reach with hands and arms; and talk or hear. The employee must be able to regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
The noise level in the work environment is usually moderate
The above statements are intended to describe the general nature and level of work performed by the incumbent in this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills
This is a full-time position beginning ASAP. This position requires availability to occasionally work evenings, as necessary; ability to work flexible hours if needed (the schedule will be fixed, flexible hours are in regards to scheduled special events including the annual gala, board meetings, student showcase, etc.)

The Food Education Fund (FEF) offers all full-time employees a health insurance reimbursement plan. Please see the Executive Director for more information.
FEF has implemented a policy requiring all employees to be fully vaccinated and submit proof of their vaccination status in order to work on-site. Therefore, all new hires, prior to their start date, will be required to: (1) be fully vaccinated against COVID-19 (i.e., receive both doses of a two-dose vaccine or a single dose of a one-dose vaccine) and provide the Organization with a copy of their COVID-19 vaccination card, or (2) or receive an accommodation exempting them from the vaccination requirement. FEF will keep any information about an employee or applicant’s vaccination status confidential in accordance with, and to the extent required by, applicable law.
The Food Education Fund provides equal employment opportunities to all employees and applicants for employment without regard to race, ethnicity, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

Please send a resume and a brief cover letter to