Bookkeeper and Administrative Assistant – Child Family Health International (CFHI) – Oakland, CA

Job Description:
-Manage all Accounts Receivable. Data entry, management, and troubleshooting of accounting system, record deposits; deposit funds into bank.
-Timely recording, tracking, and paying of accounts payable, including check disbursements, domestic/international wire transfers, payables and payments
-Timely recording of all staff spending and issuance of checks
-Issue acknowledgement communications to donors
-Gather and report monthly financial information to CPA Track and reconcile restricted funds
-Oversee annual audit preparation and provision of back-ups to auditor
-Troubleshoot accounting processes and accounting reports; suggest improvements as needed –
-Process payroll, track PTO and sick time
-Process and coordinate all staff benefits including on-boarding and off-boarding
-Coordinate with program team members to track and attribute student payments from a variety of sources; ensure accuracy of such processes and coordination with other organizational accounting functions/activities.
-Suggest fiscal/administrative tasks for volunteers; supervise volunteers and interns as needed
-Oversee office management including ordering supplies, organization, and creating a comfortable and inspiring physical work space/environment.
-Stay abreast of non-profit administration best practices, rules/regulations, and related compliance.
-Undertake annual and on-going reviews in concert with the Managing Director to ensure compliance and adherence to best practices.
-Assist in the planning and execution of staff/Board retreats and other team building exercises/activities as needed
-Interface with IT support, web developers, and other contractors as necessary to maintain the office and operational systems of CFHI. Ensure monthly IT maintenance takes place.
-Assist with office lease negotiations and related physical space considerations as needed.
-Interact with visitors with an eye to high-touch customer service and relationship building
-With oversight from Managing Director and Executive Director, interface with annual auditor and work with all staff to prepare for and execute the audit.
-Communicate with and serve as liaison for banking vendor, accounting vendors, IT support, and auditing firm.
-Respond to staff and partners regarding questions about bookkeeping, accounting, office management and development.

-Bachelor’s Degree preferred, may be substituted with experience
-At least two years accounting experience
-Office management and HR processes experience
-Availability to travel domestically as needed (up to two weeks per year)
-Experience or interest in social justice, global engagement, human welfare
-Excellent written and verbal communication skills in English.
-Excellent interpersonal skills.
-Excellent time management, planning, and organizational skills.
-Understanding and working knowledge of online and software programs including Google calendar, drive, word, excel, powerpoint. FundEZ and Salesforce a plus.

How To Apply