The Administrative Assistant assists the Pastor, church staff, and congregation in the daily operation of the church office. He or she should have the ability to be flexible with the various duties and needs of the church. This role reports to the Pastor, while also supporting efforts of the Program Staff.
Estimated 30-40 hours per week
Provide excellent interpersonal communication, including but not limited to:
Meeting and greeting incoming visitors to the church
Answering incoming calls with warmth and ownership, taking messages as appropriate or transferring to the appropriate staff member
Work with the pastor and program staff to support their work via mailings, materials, and communications.
Support church communication initiatives, including but not limited to:
Create weekly & seasonal service bulletins.
Create a display of current events for the message screen in the Narthex.
Create and send a monthly electronic newsletter through Constant Contact.
Create a printed version of the monthly newsletter and mail/distribute to homebound members and members who do not have computer/email access.
Create and send e-blasts as needed between newsletters through Constant Contact
Maintain an Excel spreadsheet of weekly visitors who have signed in. Print for pastor and log book. Email to those identified as following up with visitors.
Maintain an Excel spreadsheet and of prayer requests from the communication cards. Print for pastor and log book. Pass prayer requests to prayer chain if requested on card.
Act as Administrator of the Google Account, with duties that include maintaining dynamic calendars and add/delete lhpres.org email accounts, as needed.
Act as Administrator of the Constant Contact account, Servant Keeper database, and other online accounts
Import calendar events weekly into Ideal Impact’s Campus Optimizer to schedule HVAC needs. Communicate with Ideal Impact as needed.
Operate and ensure that the copier, postage meter, paper folding machine, phones and other office equipment are in working order. Serve as contact with service persons for each of these pieces of equipment for service and supplies.
Act as a point of contact for technology service
Accept deliveries for the church and Child Development Center (CDC)
Maintain and order office supplies.
Maintain user accounts and tax-exempt status for multiple online vendors and websites.
Enter and update member, visitor, and attendance information in Servant Keeper and create reports of various types as needed.
Acknowledge memorials, honorariums, and special gifts to the church. Statements for tax purposes are sent from Treasurer’s office.
Maintain building use files and a knowledge of guidelines for building use and communicate with Pastor, Property Manager, and Session as needed.
Maintain knowledge of location of church staff.
Knowledge, Skills, and Abilities
Excellent people and verbal communication skills
Excellent written communication skills
Good computer skills with Microsoft Office, Microsoft Publisher, and database capabilities.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
Strong organization skills and flexibility in work duties and a self-starter in terms of time and task management
Self-motivated and able to complete all work in a timely fashion
Ability to maintain discretion with sensitive information
How To Apply