Administrative Assistant – Housing California – Sacramento

SUMMARY
Housing California seeks a reliable, organized, and detail oriented Administrative Assistant to perform a variety of clerical and administrative duties, including but not limited to ensuring the efficient and smooth day-to-day operations of the organization and supporting the annual conference. The ideal candidate can operate effectively with minimal supervision, has excellent time management skills, and the ability to multitask, prioritize work, and complete projects in a timely manner. This is a full time, non-exempt position located in Sacramento and reports to the Operations Manager.

DUTIES AND RESPONSIBILITIES:
include the following. Other duties as assigned.
Supports day-to-day office operations and attends to office needs including:
Arrange and coordinate schedules and appointments
Make travel arrangements, such as booking flights, cars, and making hotel reservations
Order supplies
Open and distribute mail
Prepare outgoing mail and correspondence, including e-mail and faxes
Data entry and management (e.g. excel, database systems)
Maintain files and documentation materials to ensure accurate record keeping
Make copies of correspondence or other printed materials
Compose and type routine correspondence
Conduct research and compile reports and memos
Ensure the office stays clean and orderly
Greet visitors and direct to appropriate person
Support day-to-day accounting and finance operations including preparing and sending out invoices, processing revenue received via credit card and by check, and submitting and reconciling credit card and expense reports
Support Housing California’s membership engagement efforts, including conducting membership outreach and cultivation, maintaining record of members, processing new and renewal membership, and reporting revenue
Assist Event Manager in developing and executing Housing California’s Annual Conference (e.g. support administration of conference registration system, serve as contact for attendees, prepare materials and signage, develop and print documents, etc.)
Help coordinate and arrange meetings and events (e.g. reserve and prepare facilities, prepare meeting materials, manage RSVPs, make catering arrangements, print documents, and record and transcribe minutes of meetings)

QUALIFICATIONS
Required
Associates degree (A.A.) or equivalent from two-year college or technical school; 2-years related experience and/or training; or equivalent combination of education and experience
Prior administrative experience
Strong knowledge of office equipment (e.g. printers, copiers, fax machines, scanning)
Proficiency in Microsoft Word, PowerPoint, Excel, and database systems
Ability to type 60-80 words per minute
Dependable and responsible
Excellent time management skills and the ability to multitask, prioritize work and complete projects in a timely manner
Accurate with strong attention to detail
Excellent problem-solving skills
Ability to thrive in a fast-paced, team-based, complex work environment
Strong interpersonal skills, in both a written and verbal form
Desire to be proactive
Maintain helpful attitude and work cooperatively within a team environment

Desired
Sincere and demonstrated personal commitment to advancing economic and social justice for low-income individuals, communities of color, families, seniors, and people experiencing homelessness
Familiarity with SalsaLabs

How To Apply
jwelch@housingca.org

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