Job Title: Office Manager
Reports to: Executive Director
General Nature & Scope: The Office Manager has broad responsibility for the physical plant and daily operations supporting the organization’s programs, including some fiscal tasks.
Assist with recruitment and interview process in order to fill positions of all levels as needed; post jobs, schedule interviews, contact applicants as requested.
Recruit, prescreen resumes, schedule interviews, hire and then conduct new hire orientation for receptionist position.
Prepare new hire packages.
Manage janitor and kitchen host(ess)
Troubleshooting office equipment, develop and maintain vendor relationships, maintain network & phone system.
Plan, design, and reorganize offices and work space as needed
Develop purchase order online form and implement ordering procedures for food, office and cleaning supplies.
Vendor selection and relationship management
Project lead on fitness area, Internet Café, network upgrade and subsequent email and computer basics training.
Facilitate ordering food for Nutrition Program and organizing pantry inventory.
Evaluate and address physical plants needs; plumbing repairs, replacement of electrical fixtures, routine repairs, assigning employee lockers, and develop master key inventory.
Facilitate ordering of cleaning supplies and organize cleaning supply inventory.
Assists with grant preparation
Assists with some fiscal tasks
Organize events in the agency
Help drive an effective, positive culture. Ability to remain energetic and positive in a fast-paced environment.
Programs/Human Resource Management
Works with Director of Programs to support programming and HR functions; recruitment, training, benefits, performance improvement/disciplinary actions and terminations.
Ensure management of physical plant and assets.
Works with Executive management to determine plans for new projects and
prepare for operational impacts. Monitor impact of new projects on agency budget.
Work with Executive Management to carry out planning and implementation of events (retreats, graduations, etc.).
Handles other duties, assigned by the Executive Director and/or as required
by project or workflow needs.
Knowledge and Skills Requirements:
• Knowledge of Microsoft word, excel, power point and outlook. Coding and billing a plus.
• Fund EZ
• Budget development and implementation
• Book Keeping
• Human resources
• Excellent Time Management skills
• Excellent Writing skills
Bachelor’s Degree with 5 years continuous and relevant work experience;
Associate’s Degree with 8 years continuous and relevant work experience.
How to apply
Send resume with cover letter to: