Manager of Finance and Administration – Metropolitan Planning Council – Chicago, IL

The position:
The Metropolitan Planning Council (MPC) seeks an experienced professional to execute key financial and administrative responsibilities for the organization. Reporting to the Director of Operations and Strategy, the Manager of Finance and Administration will ensure smooth operation of the office, compliance with financial policies and accurate maintenance of financial and administrative records. MPC will consider both full-time and part-time candidates for this opening.
The Manager of Finance and Administration is a new role at MPC. The successful candidate will be highly organized, personable, able to work collaboratively but also independently, adept at juggling multiple deadlines, and exhibit excellence in writing, financial and project management, and quantitative analysis.

Key responsibilities may include:

Execute monthly financial close and annual audit with support from external accountant and other staff
Develop annual organizational budget and monitor/communicate progress to relevant staff
Develop program budgets, financial reports, and monthly and year-end financial statements (Income Statement, Balance Sheet, Statement of Cash Flows) for funders and Board of Governors
Oversee the preparation of financial statements and budgets for funder reports and proposals, including government contracts administration and invoicing
Forecast expenses and revenue and monitor 12-18 month cash flow based financial results and knowledge of evolving programmatic work plans
Collaborate with the Director of Operations and Strategy, external accountant and Board Treasurer to strengthen and execute existing financial processes, including revising the Accounting Policies and Procedures Manual; Oversee compliance with internal control procedures
Monitor budget and sub-contractor relationships for Q4 2019 office renovation
Liaison with and prepare for MPC’s Audit & Finance and Investment Committees of the Board of Governors
Process accounts payable and receivable activity, including deposits, invoices, credit card reconciliations, check requests and related materials in Quickbooks, as required

Manage payroll, benefits enrollment and administration, and bi-monthly 401k contributions
Lead and enhance monthly timesheet collection process for staff, and the attribution of staff salaries to programs; Monitor staff time compared to budget throughout the year.
Serve as lead project manager for Q4 2019 office renovation, including managing project timeline, sub-contractor relationships and employee relocation and remote working schedule in Q4
Lead process of digitizing and archiving MPC files in preparation for office renovation in Q4 2019 (perhaps with external contractor)
In consultation with MPC’s General Counsel, draft and revise contractual agreements with external vendors, sub-grantees, and professional service providers
Research best-in-class employee benefits and salary benchmarks; Update Personnel Policies with Director of Operations and Strategy and General Counsel
Manage the recruitment and hiring process for Research Assistants (Interns) and form new relationships with local universities and colleges for work study students, as required
Initiate or support other special projects in areas of responsibility

Knowledge, skills and abilities:
A minimum of an Associate-level degree required, plus 3-5 years of solid experience in financial management and business administration. Previous nonprofit and accounting experience and certifications is a plus.
Demonstrated track record in leading and improving business processes and maintaining strong financial controls for a company or organization; experience with financial accounting systems and databases; understanding of GAAP accounting for non-profits; ability to analyze data, and prepare financial reports/statements
Passionate about the issues MPC addresses and committed to supporting the organization’s mission
Excellent writer and an effective ambassador for MPC; able to represent the organization’s financial picture before key audiences
Self-starter and self-motivated; able to prioritize, handle multiple tasks and projects, and work in a deadline-driven environment
Able to work effectively and collaboratively with all staff, including the President, Director of Operations and Strategy, Vice President of Philanthropy, Development Manager, and Development Assistant
Interested in developing their own individual and MPC’s organizational competency in diversity, equity and inclusion
Ability to make sound decisions in a changing environment and to proactively anticipate future needs
Experience with Quickbooks and Excel highly preferred; experience with donor database and fundraising software (Ex. Raiser’s Edge) a plus
MPC has a values-driven workplace and we are seeking candidates with a demonstrated commitment to—and willingness to have active conversations about—creating a region that is:
Equitable: For MPC, equity means that every individual and community in our region has the opportunities they need to thrive. Promoting equity means that we recognize the harm that discrimination and racism have caused and continue to pose to our lives and neighborhoods. That’s why we drive policies, investments and ideas that ensure all current and future residents can reach their full potential.
Prosperous: For MPC, prosperity means that both metropolitan Chicago and all of its people are economically healthy and prepared for growth. MPC is focused on ensuring that everyone who lives and works in our region can provide for themselves and their families. We support commitments that bring resources, development, and fairly paid and quality
jobs to all communities.
Sustainable: For MPC, sustainability means that our region meets the natural, human and financial needs of the present while improving conditions for future generations. MPC’s agenda supports ecological vitality, residents’ health and economic stability for the long term, and ensures that as things change, our region adapts.
Engaged and Responsible: For MPC, civic participation and effective government are cornerstones of our region’s viability. We drive policies that strengthen the participation and impact of residents in local and regional decisions. We also promote adaptive, collaborative, just and transparent governance at all levels.

How To Apply