Finance and Operations Manager – Californians for Justice Education Fund Inc

Job Description
Finance and Operations Manager (San Jose)

Californians for Justice is a statewide grassroots organization working for racial justice by building the power of youth, communities of color, immigrants, low-income families, and LGBTQ communities. Led by students, we organize to advance educational justice and improve our social, economic, and political conditions.
CFJ is a unique and exciting organization. We are the only grassroots organization in California that organizes youth to have a voice in both local and statewide education policy. Our campaign and policy reform goals at the local and statewide levels include adequate and equitable school funding, increased access and success in K-12 and higher education, and ending the “school-to-prison pipeline.” We lead the Student Voice Campaign, a statewide alliance of organizations working to ensure the voices of students are heard, valued, and reflected in decisions that affect them. Our recent victories include a requirement for districts to include student input in school budgeting through our Student Voice Campaign in 2014, and the passage of the historic Local Control Funding Formula in 2013. CFJ currently has four regional offices in Fresno, Long Beach, Oakland and San Jose, 17 full-time equivalent staff and a budget of $1.75 million.
Position Overview
CFJ’s work is growing, and we need additional operational support to support our expanding team. The Finance and Operations Manager is an exciting opportunity for an experienced operations professional to take on a new level of leadership. We are seeking an experienced, highly competent, and highly organized team member who can implement and sustain systems so our staff have the skills and support to do their job well. Good communication skills and a collaborative approach are a must.

This new position will manage CFJ’s finances and human resources, and oversee HR administrative processes and CFJ infrastructure and technology. The Finance and Operations Manager reports to the Finance and Administrative Director and supervises the Operations Associate. The position is full-time and exempt.

Financial Management (50%)
Overall responsibility for data entry into accounting system, including:
Process invoices and prepare checks for signature on a weekly basis
Manage grants receivable and accounts receivable: enter G/R and A/R, monitor expected payments and follow up as needed, process checks and cash
Banking: Perform monthly bank reconciliations of one checking account, four savings accounts, and credit cards
Review and enter payroll journal entry twice a month
Maintain and record prepaid expenses, fixed assets, and vacation liability
Prepare financial statements and assess for accuracy and completeness. Generate reports for the Executive Director, Finance Committee, and Board of Directors.
Manage annual audit and 990 process
Manage comprehensive annual budgeting process

Human Resources Management (25%)
Manage annual performance reviews & individual goal-setting
Manage new staff job offers, orientation, and onboarding
Oversee HR administrative processes, including payroll, benefits, background checks, salary ranges, and internal policies
Support other HR processes as needed, including staff transitions, professional development plans, and performance issues
Support the Finance and Administrative Director on other human resource matters as needed

Nonprofit Infrastructure and Technology (25%)
Supervise Operations Associate in implementing all nonprofit infrastructure and technology needs
Oversee ongoing processes and one-time projects in technology, office management and infrastructure, insurance & contracts, and legal compliance & risk management.

Organization-wide responsibilities
Participate in local grassroots fundraising campaigns and events, and maintain a portfolio of individual and organizational prospects for solicitation.
Participate in cross-department committees and teams.
Rotating meeting facilitation and note-taking.
Provide support and participation for organization-wide and regional campaigns and events.

Essential Qualifications
Strong commitment to social justice, racial justice, and youth empowerment
Three or more years experience in accounting or bookkeeping, including at least one year of nonprofit accounting and Quickbooks experience. Proficiency in basic and intermediate accounting functions.
Three or more years experience in a range of human resources and nonprofit administrative functions.
Experience participating in an annual audit and creating an organizational budget
Experience and affinity for implementing and improving systems, protocols and processes.
Exceptional attention to detail and high level of accuracy
Self-directed, good time management skills, and ability to manage projects
Strong analytical skills and ability to troubleshoot
Proficiency with Microsoft Excel, including formulas and Pivot tables

Preferred Qualifications
Supervision experience
Technology knowledge and skills
Experience in:
Preparing a 990 form (annual nonprofit report to the IRS)
Tracking and reporting 501(c)(3) lobbying activities
Experience with Mac computers
Proficiency with Google Docs

Work Environment
This position will work out of CFJ’s office in San Jose. Our office is located on the ground floor. Offices are shared among several employees.
Physical Demands
Able to work on a computer, including sitting at a desk, for extended periods of time. Able to read a computer screen. Manual dexterity to operate a keyboard.
Able to speak clearly on the phone and in person and be understood by others.
Able to occasionally lift objects weighing up to 10 pounds.
$47,500-$57,000, depending on experience and qualifications. CFJ provides a generous benefits package including substantial vacation and full medical, vision, and dental coverage.

CFJ is an equal opportunity, affirmative action employer. People of color, women, lesbian/gay/bisexual/transgender, and people with disabilities are encouraged to apply.

None specified

No requirement