The Finance and Administration Coordinator is a key administrative position that will support the day-to-day operations of a fast-paced, team oriented organization. Working closely with the Associate Director, this position will support all aspects of office management. The ideal candidate is a flexible, happy, detail-driven and self-directed professional with administrative skills and a commitment to learning and growth.
Client Management Systems: Own the details. Maintain data in client management system. Maintain marketing and communication lists. Prepare monthly membership reports to support organizational strategy. (10 hours/week)
Financial Administration: Keep us running. Process accounts receivable and payable reports. Address billing issues. Coordinate with vendors and service providers. (3 hours/week)
Assist with Conference Planning: Set the stage. Assist with logistics for 2-3 major conferences a year, including registration, preparation of materials, and ordering supplies. (4 hours/week)
Office Management and Administrative Assistance: Run the joint. Maintain office systems, handle filing, answer phones, order supplies, manage the conference room and set-up for meetings. Be on top of staff needs. Take pride in keeping our beautiful office healthy and happy. (3 hours/week)
Reliable, fun-loving attitude and the ability to work in a small team environment (7 staff in the Ca. Office, 3 in the NY office).
High standards for accuracy, organization and attention to detail.
Ability to multi-task and coordinate work with multiple team members.
Clear, efficient written and oral communication ability.
Ability to perform under pressure, with patience and a sense of humor.
Extensive experience and competency with Microsoft Outlook, Word, Excel, PowerPoint.
Interest in developing or increasing competency with CMS, financial accounting and list management systems.
Excitement and dedication to our mission.
A high level of discretion for both professional and personal affairs.
Other Desired Skills
College degree in non-profit management, small business, communications, or experience equivalent preferred.
Prior experience in an administrative role in a professional office setting preferred.
Familiarity with accounting terminology, non-profit financial statements and QuickBooks desired – we will train motivated candidates.
Experience with client management systems a plus, including NEON CMS.
Experience with Asana program management program a plus.
Ability to troubleshoot minor hardware and software issues a plus.
HOW TO APPLY