Position Summary
The Accounts Payable Specialist is responsible for contributing to the effective functioning of the Finance and newly formed Accounting department. In the area of Accounting, this role secures accurate and timely payments to vendors and employees, performs account reconciliations, assigns grants to payments, and works on other projects as assigned.
The ideal candidate possesses at least 3 years of previous work experience in accounting following accounting principles, is passionate about accuracy, follows procedures and organizational policies, meets deadlines and works with a sense of urgency. The candidate will also be skilled at analyzing data, accuracy, and producing compelling reports. The candidate supports financial sustainability, acting as a supporting role to Centro’s employees working on the frontlines to advance social justice. In this role, the candidate will identify and recommend simple effective solutions to existing processes, and will be an active participant in enabling change in the organization.
Responsibilities
Accounts Payable
Review all invoices for proper documentation and validity of information and charges, securing proper approvals according to Centro’s disbursement policy and guidelines.
In partnership with the programs, ensure that invoices that are related to grants and contracts are logged under the proper grant.
Code AP invoices according to the Centro’s Chart of Accounts, and input them in Quickbooks, ensuring accurate and timely payments.
Perform weekly check runs following Accounts Payable processing schedule.
Reconcile vendor statements and maintain vendor relationships.
Create and maintain vendor files in QB and for storage, and obtain W-9 for all new vendors. Prepare 1099’s at year-end for all eligible vendors, contractors, and suppliers. File 1096.
Initiate stop payments and request canceled checks from the bank, as needed.
Maintain Concur (Expense report system) and ensure that employees are set up in QB.
Assigns grant codes to payments
General Ledger
Ensure optimal use of corporate funds and maximize cash flow by paying invoices and processing payroll according timely and coordinating cash flow needs with the Director of Finance.
Prepare monthly Journal Entry for Vacation Accruals
Reconcile credit card accounts and verify payments
Prepare accruals for Accounts Payable at the end of each quarter.
Assist with other GL tasks as needed
Other
Assist with all audit inquiries, copies, etc.
Perform additional duties as may be assigned.
Qualifications
The applicant must profoundly share Centro Legal’s mission and vision of racial, economic and social justice. Qualifications include:
Minimum of three years of experience in Accounting, including financial reporting and billing and/or payable functions. Experience in payroll desirable
Understanding of generally accepted Accounting principles
Excellent communication skills, both verbal and written
Ability to Interact effectively with a broad range of colleagues and stakeholders
Self-starter and open minded, takes initiative to improve processes, actively seeking new ways of working
Attention to detail and excellent time-management skills to deal with changing priorities
Ability to work independently as well as within a team
Demonstrate initiative, quantitative analytical, and problem-solving skills
Able to prioritize tasks and meet deadlines in a fast-paced environment
Demonstrates leadership skills and enthusiasm for learning
Able to be entrusted with sensitive information
Other Skills Required
Minimum AA degree or higher in Accounting, Finance, or Business Administration
Proficiency in MS Excel and Word, G-Suite
Strong computer skills; proficient or advanced skills in Microsoft Suite, QuickBooks, familiarity with database applications (Salesforce) and Payroll systems, ADP, Paychex or other Time Management system.
Benefits
Benefits and Perks:
We offer a competitive and comprehensive benefits package to include: medical, dental, vision, long-term disability and life insurance.
● Medical coverage ( Kaiser) will be provided at Centro Legal’s expense covering 100%, and 50% for dependents, spouses, and partners. Our alternative health plans with United Health Care at an additional premium cost.
● Additional Benefits include: Health Care FSA, Dependent Care FSA, commuter benefits, pet insurance, and Employee Assistance Plan.
● PTO: Vacation: 0-1 year 16 days per year, 1-2 year 18 days per year, Over 2 years 23 days per year, (1) paid wellness days per month, 12 sick days per year.
● Office Closure: 12 holidays + Winter break is 8 work days, to include the period from December 24th through January 1st
To Apply
Review of applications will begin immediately and continue until the position is filled. Applicants are encouraged to apply as soon as possible. To apply, send a brief cover letter, resume, and list of three professional references by email to Jcarrion@centrolegal.org ATTN: Jane Carrion. Include “Accounts Payable Specialist” in the subject line.