The Accounting Manager (AM), reporting to the Assistant Director, is responsible for Praxis finances, including general ledger, payables, payroll, receivables, budget reporting, and grant reporting, including for Praxis’ fiscally-sponsored projects. The AM plays an important role in Praxis’ operational excellence by creating, implementing, and evaluating internal financial policies and workflows with an eye toward growth and a smooth transition from outsourced accounting. Working closely with the Assistant Director, the Program Coordinator – Finance and Operations (Program Coordinator), and an external controller, as well as the Executive Director, Praxis’ auditors, and the Board of Directors, the AM ensures a high standard of financial management and compliance. The AM also supports Praxis’ fiscally-sponsored projects in their financial development and planning.
This is a full-time (40 hours per week), benefits-eligible, exempt, non-supervisory position with the possibility to grow into a supervisory role as our team expands.
The AM position is located in Oakland, CA, though we will consider a remote work arrangement for an exceptional candidate. The salary range for this position is $80,000-$90,000 per year.
Duties and Responsibilities
Monitors, manages, and maintains operating cash, cash flow and other treasury functions including monitoring and reconciliation of investments.
Maintains updated chart of accounts and supervises general ledger maintenance.
Maintains full monthly reconciliation and subsidiary ledgers for all balance sheet items.
Supervises entry of payroll data, reviews payroll tax filings as provided by payroll platform, and manages staff payroll allocations process and personnel cost allocation and reimbursement by fiscally-sponsored projects.
With support from the Program Coordinator, follows up on accounts, grants, and contracts receivable to ensure collection on a timely basis.
Ensures tax compliance and that timely IRS and state filings are completed. This includes keeping up-to-date on accounting and tax compliance issues related to nonprofit organizations.
Financial Planning and Analysis
Coordinates preparation of and continuous monitoring of the annual budget. This includes working with the appropriate staff and fiscally-sponsored projects to prepare the budget, proposing revisions to the budget when appropriate, monitoring the budget/actual performance in consultation with budget managers on a monthly basis, and keeping the Assistant Director apprised of budget variances.
Prepares monthly financial statements for Praxis leadership and fiscally-sponsored projects and works with the Assistant Director to ensure their accuracy, reliability, and timeliness.
Prepares all internal financial management reports; including program reports, grant reports, board reports, and financial statements. Assures financial reporting requirements are met for all grants and contracts; and communicates with program staff about programmatic reporting deadlines.
Ensures organization compliance with laws, regulations, and funder guidelines and restrictions especially regarding procedures and policies.
Coordinates audits and other financial monitoring oversight required by various funding sources.
Other Financial Management responsibilities
Creates, implements, and updates financial policies, procedures, workflows, and templates to ensure efficiency and adequate internal controls.
Maintains financial records and documents via Praxis’ encrypted cloud-based storage system.
Trains fiscally-sponsored projects on Praxis financial operations, systems, and reporting tools
Maintains good working relationships with fiscally-sponsored projects, vendors, funders, and employees regarding financial relationships with the organization.
As necessary, serves as liaison with brokers, bankers, auditors, and attorneys.
Fosters an environment that promotes trust and cooperation among partners and staff.
Understands Praxis’ mission, values and principles and applies them in work responsibilities.
Works collaboratively with administrative and programmatic staff and external partners to achieve overall Praxis goals.
education and experience
BA/BS degree in accounting or equivalent training required; advanced training or certification or CPA license preferred
Minimum three to five years’ increasingly responsible experience in nonprofit accounting required
Required qualifications: skills, knowledge, and abilities
Exceptional knowledge of Generally Accepted Accounting Principles (GAAP) and Fair Accounting Standards Board (FASB) standards, and IRS rules applicable to 501(c)(3) public charities.
Advanced knowledge of Quickbooks Desktop and Microsoft Excel.
Experience with Bill.com and Tallie or equivalent vendor payment and business expense reconciliation software
Fluency with Google Suite applications including Gmail and GCal, Drive, Google Docs and Sheets
Experience designing and implementing new financial policies, procedures, and systems.
Experience and interest in working with diverse populations and communicating financial and accounting concepts to lay audiences.
Desired qualifications: skills, knowledge, and abilities
Knowledge and experience in accounting and financial compliance for 501(c)(4) social welfare organizations strongly desired, and/or accounting experience with affiliated corporate entities in a nonprofit setting
Experience in and knowledge of managing government grants and contracts including FAR, CFR, and relevant OMB circulars desired.
Training and facilitation experience and ability desired.
Mental and physical demands
Fast-paced work environment.
High level of concentration and attention to detail required.
Time speaking and listening: (range 25–50%).
Occasional travel (about one trip per quarter) including overnight travel is required.
Leading and participating in remote video and telephone conferences is required.
Equal Opportunity Employer
The Praxis Project is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV, AIDS, and AIDS-related conditions, medical condition (including cancer and genetic characteristics), genetic information, age, marital status, sexual orientation, military and veteran status, or any other characteristic protected by federal, state or local law.
The Praxis Project will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation would impose an undue hardship on Praxis operations. Please advise of any accommodation needed at the time of application.
How To Apply