Bike New York is seeking an Event Director. The ideal candidate will be highly organized, efficient, personable, and share the organization’s ambitions for bicycling. This is an opportunity to be part of a growing organization with a dynamic work environment. This collaborative role involves working closely with staff as well as outside vendors, contractors and city agencies. This role oversees the Events Department and serves as the principal producer of the annual TD Five Boro Bike Tour, regional and local rides. The ideal candidate will also develop new rides and events.
This is a highly visible, leadership position within the organization that reports directly to the COO. It requires multi-tasking, good and decisive judgment, patience, a high level of professionalism and collaboration. Some evening and weekend work required.
Bike New York is a 501(c)(3) nonprofit and New York City’s leading proponent of cycling as a practical, sustainable, and healthy means of transportation and recreation. Bike New York offers free bike education programs throughout the five boroughs encouraging bicycling and bicycle safety through education, public events, and collaboration with community and government organizations. Best known for producing the largest cycling event in the United States, a 40-mile, car-free ride for 32,000 cyclists known as the TD Five Boro Bike Tour, Bike New York also produces Bike Expo New York as well as organizes regional rides outside of NYC.
Under the direction of the COO, the Director of Events is responsible for assisting in the planning and organization of the TD Five Boro Bike Tour, Bike Expo New York, regional cycling rides, and local community rides.
Duties include but are not limited to:
Overseeing all the operations of the Events Department and managing the department’s full-time, part-time and seasonal staff
Director of the season’s events particularly the TD Five Boro Bike Tour as well as Bike Expo New York
Consult with contracted production company for Bike Expo New York
Responsible for logistics and participant experience for ‘packet pickup’ at Bike Expo New York
Supporting COO in sponsorship pitches as well as new business opportunities
Engaging and working with various city, state and federal agencies to ensure the delivery of their services and maintain relationships
Managing relationships with sponsors and fulfilling contract requirements
Managing and negotiating contracts with vendors and partners
Responsible for department budget
Support Bike Education and Outreach departments with equipment infrastructure as needed for outward facing community events
Responsible for warehouse management and upkeep of equipment and supplies used at events
Manage staff preparing production schedules for events, issuing debriefs
Conducting route reviews and planning for rides
Developing effective event communication and emergency plans, while also ensuring that they are properly communicated to necessary staff, volunteers and government agencies
Overseeing volunteer coordinator, maintain and cultivate relationship with Bike New York’s long time volunteers
Oversee growth of local rides
Brainstorm and develop plans for new events
Knowledge, Skills, and Abilities
An undergraduate degree and a minimum of five years of related event production experience
Strategic background with proven experience in planning and implementing events
Ability to manage and motivate a team
Energetic, innovative, self-starter, problem solver, and results oriented
Detail oriented with the ability to prioritize and excel in a high-pressure environments
Ability to work within a team, build relationships and work collaboratively throughout the organization and on event site
Proficient in technology and comfortable learning new software programs
Excellent presentation skills
Existing government agency relationships a plus (not required)
Benefits include medical, dental, vision, short and long-term disability, 401K and commuter benefits.
MINIMUM EDUCATION REQUIRED
HOW TO APPLY