JOB DESCRIPTION for the HUMAN RESOURCE COORDINATOR
The Human Resource Coordinator will report directly to the Human Resource Manager and the Director of Operations.
1. Primary Duties of Human Resource Coordinator:
Maintain resume database and facilitate distribution of resumes and regret letters.
Conduct background checks.
Process and maintain all documents and items associated with new hire orientation.
Maintain all new hire and personnel documents, files and benefits enrollment.
Audit monthly benefit bills with qualifying events, enrollments and terminations.
Distribute keycards and maintain keycard database for the 901 office.
Research HR issues as needed.
File, photocopy and scan.
Create data reports and spreadsheets when requested.
Provide telephone coverage for CLC main telephone line.
Coordinate mandated semi-annual sexual harassment prevention trainings
Collect and review time sheets for non-exempt staff for labor law compliance.
Collect and track proof of auto insurance from staff annually.
Complete Employment Development Department audits and employment verifications.
Complete employee loan forgiveness documents.
2. Assist the Human Resource Manager in the following areas:
Prepare for and coordinate open enrollment for health benefits and flexible spending accounts.
Enter qualifying event benefit changes, processing all forms and following up with both providers and employees.
Enter information, updates and changes in HR database, and create reports when needed.
Maintain compliance for OSHA, HIPAA, Section 125 Cafeteria Plan and California Affordable Care Act regulations.
Prepare Memorandum of Understanding for new hire and employee change of status.
Process terminating employees, contacting COBRA and health benefit companies when applicable.
Help employees plan leave of absence in compliance with Federal and State leaves, State Disability and Paid Family Leave.
Maintain and update Employee Handbook.
Maintain Monterey Park telephone system.
C. Workers Compensation
Record and report employee injury report. Guide employee through procedures for obtaining medical care, filing forms and claim and follow up as needed.
Audit monthly loss analysis report and follow up with each claim to close in timely manner.
Injury and Illness Prevention Program
Update and maintain the Injury and Illness Prevention Program booklet.
Distribute safety material to employees in compliance with OSHA.
Conduct ergonomic evaluations on employee workstations.
Collect and review Office Safety Check-off list for all offices.
Review Office Safety Check-off list for safety infractions and discuss means of correction with HR Manager.
Safety and Wellness Committee
Actively participate in, and take Minutes for, Safety Committee meetings.
Coordinate bi-annual Health Fair.
Gather and distribute information for CLC’s “Safety Spotlight”.
3. Duties for Assisting the Director of Operations:
Schedule, prepare and process documents for new employees.
Order, label and distribute various Code and Legal Resource Books.
Maintain accurate records regarding employee anniversary dates, active employee issues, including Performance Improvement Plans and investigations.
Other projects as requested by the DO.
The HR Coordinator must have a minimum of two years experience in Human Resources or equivalent experience. Bachelors Degree preferred. Experience working in a non-profit organization is a plus.
The HR Coordinator must have excellent written and verbal communications skills. The HR Coordinator must be computer proficient and have extensive knowledge of Microsoft Word and Excel with the flexibility to learn new computer programs. Knowledge of ADP payroll system is a plus. The HR Coordinator must be detail oriented and able to multi-task, ensuring accuracy and thoroughness while completing tasks in a timely manner.
The HR Coordinator must maintain a high level of confidentiality with all work related matters, work effectively and professionally with a wide variety of individuals across the organization and be able to interact in a positive and supportive manner with every CLC employee. The HR Coordinator will also be approachable, diplomatic and a natural problem solver. The person must be comfortable working in teams, and individually.
The HR Coordinator may encounter employees experiencing stress or problems that arise at work. The HR Coordinator must have the ability to remain calm and professional at all times, with all employees.
An operable automobile, valid California driver’s license, automobile insurance and an operable cell phone are required at all times while working for Children’s Law Center of Los Angeles.
Children’s Law Center of Los Angeles is an equal opportunity employer and does not discriminate in hiring or promotion on the basis of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, disability, medical condition, age, or gender identity, or any other characteristic protected by law.
How to apply
Please submit a cover letter and resume to firstname.lastname@example.org.
You MUST type, “HR COORDINATOR” in the subject line.