Administrative Assistant – Hispanic Scholarship Fund – Gardena, CA

Who We Are / What We Do

Founded in 1975, the Hispanic Scholarship Fund empowers Latino families with the knowledge and resources to successfully complete a higher education, while providing scholarships and support services to as many exceptional Hispanic American students as possible. HSF strives to make college education a top priority for every Latino family across the nation, mobilizing our community to proactively advance that goal – each individual, over a lifetime, in every way he/she can. HSF seeks to give its Scholars all the tools they need to do well in their course work, graduate, enter a profession, excel, help lead our nation going forward, and mentor the generations to come. As the nation’s largest not-for-profit organization supporting Hispanic American higher education, the Fund has awarded over $470 million in scholarships and provides a range of ancillary programs for students, HSF Scholars, Alumni, and parents. For more information about the Hispanic Scholarship Fund, please visit: HSF.netibilities

The Administrative Assistant will support the Chief Development Officer and will serve as a key contact for internal and external constituents. Responsibilities may include screening calls; managing calendars; making travel, meeting, and event arrangements; preparing reports; assisting and supporting the development department team members as requested. This position requires strong computer and internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters is required.

Job Requirements

Provide administrative support and phone coverage

Manage calendars and scheduling

Prepare and edit correspondence, reports, and presentations

Create written responses to routine enquiries and meeting agendas

Record, compile, and transcribe minutes of meetings, as needed

Maintain electronic and hard copy filing system

Order and coordinate maintenance of supplies for the department

Provide support for special projects and assume responsibility for the development, administration, and promotion of these, as needed by the department

Perform additional duties and responsibilities as required

Qualifications

Bachelor’s degree preferred

Some Spanish language skills preferred

Demonstrated skills, knowledge and experience in working with clerical administration.

Ability to prioritize and handle multiple tasks

Must have the ability to communicate effectively; pleasant telephone manner;

Sensitivity to confidential matters, required

Proficiency with MS Excel, Word, PowerPoint, and Outlook

Experience with project and event management is a plus, but not required

Critical Attributes

Can-do approach to work

Task-oriented and self-starter

Detail-oriented, resourceful and highly organized

Must be able to work in a fast-paced, professional working environment

Other Criteria

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job; this position requires:

* Constant sitting or standing,

* Some walking around

* Occasionally lifting no more than 20 lbs.

How to apply

To Apply: email resume, references & cover letter to employment@hsf.net

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