Administrative Assistant – Art & Creativity for Healing – Laguna Hills, CA

Our mission is to encourage emotional healing through art and creative expression for those living with pain grief fear or stress

Art & Creativity for Healing, a small nonprofit arts organization in Laguna Hills needs a full-time Administrative Assistant. ACFH is committed to partnering with community service organizations, including non-profits, hospitals, school, and military facilities to bring art workshops to suffering individuals.

The Administrative Assistant will report directly to the Executive Director/Founder to manage daily operations of organization.

Detailed Duties:

Provide data management for administrative operations (MatchMaker and Auction)

Perform receptionist functions

Assist with grant writing, research and preparation

Coordinate with Graphic Designer on monthly newsletters (includes writing articles)

Manage calendars and contact lists in Excel and Constant Contact (working with marketing consultant)

Assist Event & Program Director with special event coordination (Annual Gala May 30th)

Plan for adequate inventory of supplies/paperwork for workshops

Coordinate workshop paper flow, documentation, and questionnaires

Add contacts that register through website (info email)

Add weekly data to Matchmaker database

Responsible for changes to contact information

Handle large mailings –mail merge

Correspond with graphic designer to keep information current on flyers and on web

Must have good follow up skills

Qualifications/Skills:

4-year BA degree required

Minimum 1 year administrative experience required

Preferred experience in a small office environment

Must have excellent written and verbal communication skills

Highly organized and excellent attention to detail

Interact with community, community service partners, teachers, and volunteers in a positive, caring, professional manner

Excellent time management skills and ability to prioritize workflow

Ability to multi-task and show independent judgment

Affable telephone presence and excellent customer service skills

Must be a self- starter and highly-organized

Lift and/or move items up to 20 pounds

Strong computer skills in different applications such as Excel and Word

CA driver’s license preferred

How to apply

Email info@art4healing.org

No phone calls please.

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