Receptionist / Office Services Coordinator – Hartford Foundation for Public Giving

The Hartford Foundation for Public Giving seeks a Receptionist/Office Services Coordinator to provide efficient, effective service to assist callers, guests and staff. The Receptionist/Office Services Coordinator is the first person to welcome our callers and guests to the Foundation, and also serves the Foundation staff by providing administrative support for meetings, events, and projects.

The Foundation Receptionist/Office Services Coordinator will:
Welcome all visitors and callers, serving as the face and voice of the Foundation;
Ensure that all information provided to guests, callers and employees is helpful, accurate and up to date;
Serve as primary liaison to building management to request problem resolution involving heating/cooling, maintenance, security, or other services for employees and guests and distributing information received as appropriate;
Respond to requests as required, assist staff with scheduling and preparation for events, meetings, perform other administrative tasks;
Assist with production and editing of documents, spreadsheets, presentations, memos and other materials as requested;
Work collaboratively with office clerk to ensure seamless service.

To qualify for this position, you will need:
Exceptional communications skills, demonstrated ability to listen for understanding and to provide information clearly and concisely;
A warm, gracious, and responsive approach to meeting the needs of others at work;
Ability to maintain composure when urgent priorities compete for attention;
A commitment to the Foundation’s mission and values;
Knowledge of Greater Hartford region and the nonprofit community;
5 years successful experience staffing a busy, complex reception function in a highly professional service organization and providing administrative support, coordination and follow up;
Thorough working knowledge of Microsoft Office, including Word, Excel, Publisher and PowerPoint;
A commitment to the Foundation’s mission and values;
Proven ability to work both independently and as part of a team, producing high quality work, demonstrating attention to detail and working with minimal supervision;
Associate’s degree and 5 years’ experience; bachelor’s degree preferred.

To apply for this position, please send a thoughtful cover letter explaining how your education and experience qualify you for this position, along with a description of why it is of interest to you, your salary requirements, and your résumé to:

Ms. Yobie Santana Human Resources Department Hartford Foundation for public Giving

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