Office Manager and Executive Assistant – Israel & Co – New York, NY

About Israel & Co.

Israel & Co. is a New York-based nonprofit whose mission is to build greater understanding of and appreciation for Israel among the global leaders of today and tomorrow by encouraging and empowering them to visit the country to experience Israel’s global contributions, fun and innovative culture, and complex reality.

Our programs are guided by a theory of change: We encourage and empower influential people to lead trips of their peers, students, and colleagues to Israel. We connect them to inspiring Israeli thought leaders, innovators, and policymakers, offering them quality content and a powerful experience. They return to their personal, professional, and civic lives with a new appreciation and caring for Israel, which they share with their networks.

We focus on segments that have strong track records for turning out future leaders and change-makers. Our current target is top graduate schools in the fields of business, law, and public policy. We work with student and faculty trip leaders who have expressed interest in leading a trip, and provide the support they need to design and implement a memorable, fun and meaningful Israel experience for their peers or students. To-date, we’ve worked with over 100 student-led and faculty-led delegations.

Position

The Office Manager and Executive Assistant is responsible for the day-to-day operation of the office. This includes providing support to the management team, especially to the Executive Director.

Primary Responsibilities

Manage and maintain all aspects of office services including organizing office operations and procedures; reviewing supply requisitions and manage projects
Provide secretarial and administrative support to management
Schedule travel plans, meetings and other arrangements for the Executive Director
Follow office budget
Purchase and store office supplies
Code and file material according to established procedures
Reply to general information requests
Use computer word processing, spreadsheets, and databases to prepare reports, memos, and documents
Receive all calls and inquiries intended for the Executive Director
Prepare and send outgoing mail
Forward incoming general emails and voice mails to appropriate staff members
Assisting with various additional projects according to the organization’s needs

Skills and Qualifications

Bachelor’s Degree required
Ability to work in a team oriented, fast-paced, and collaborative environment
Tech-savvy
Proficient in MS Office Suite
Impressive written and oral skills
Exceptional organizational skills and attention to detail
Excellent project management with ability to complete assignments with limited supervision and within tight time frames
Working knowledge of social media outlets is a plus
Office administration experience is a plus
Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities
Familiarity with Israeli or Jewish organizations or companies is a plus

Additional Details

Compensation commensurate with experience
Relocation assistance is not available for this position
Visa sponsorship is not available for this position
Only qualified candidates will be considered

How to apply

Please submit your resume and cover letter by email to: jobs@Israelandco.org

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