Human Resources Assistant – Fit 4 Life NYC – Brooklyn, NY

Fit 4 Life NYC is growing fast and we’re looking for smart, ambitious individuals to join us for the ride. We are committed to supporting schools, non-profit organizations and under-served communities in creating healthy and active environments. We accomplish this by offering an array of programs including Physical Education classes, school day and after school enrichment and fitness classes for teachers and parents.

We are looking for people who are passionate about living an active lifestyle and can embrace our PLAY WITH A PURPOSE motto. As a member of Fit 4 Life NYC, we want you to be inspired in your professional life and supported in your personal life. We want you to build your skills and grow with our family. We want you to give back to your community and to yourself.

As our Human Resources Assistant, you will have the opportunity to stand out and make a distinct impact. Our small team contributes to an environment where your work is noticed.

Human Resources Assistant Job Description

Responsible for supporting the HR manager in a variety of HR administrative and clerical duties.
Assists in hiring and informing new employees of Fit 4 Life NYC’s policies and programs as needed.
Generates reports and audits for HR departments as needed.
Completes all required Criminal Background Checks and Department of Education (DOE) fingerprinting as required for each Fit 4 Life NYC instructor and/or employee.
Establishes, maintains and revises record keeping and filing systems.
Classifies, sorts and files correspondence, records and all other HR documentation and confidential information.
Supports HR Manager and Administrative team in processing payroll; includes but not limited to collecting, reviewing and submitting payroll information to ADP and Fit 4 Life NYC Accounts Manager.
Responds to unemployment insurance claims by forwarding separation information to appropriate representative
Provides support with preparing personnel files and documentation for audits
Assists with completion of Disability or Worker’s Compensation forms (C11, C107 & C240’s)
Drafts employment verification letters and correspondence as requested.
Assists HR Manager in creating a fun, fit healthy work environment for our administrative team and team of Fit 4 Life NYC instructors

Role in Human Resources

Assumes responsibility for effectively recording, maintaining, and reporting information.

Ensures that employee files and records are maintained in accordance with legal requirements and Fit 4 Life NYC’s policies and procedures.
Conducts reference checks.
Assists Human Resource Manager and HR Administrative Assistant in the hiring process, including suggesting hires, phone screenings and call backs.
Ability to maintain confidentiality to the highest standard. Assist in Recruiting for entry-level positions
Processing payroll utilizing Automatic Data Processing (ADP).
Keep an accurate account of employee accrued time off including sick, vacation and personal time.
Creates and maintains employee personnel and medical files and file paperwork accordingly; keep filing up-to-date on a weekly basis.
Maintain organizational charts and docs.
Complete unemployment requests and employment verifications
Responsible for creating a seamless on-boarding experience for all new-hires:
Answer and interpret questions related to Company policy and procedures and ensure consistent application
Appropriately escalate inquiries to HR Manager.

Assumes responsibility for establishing and maintaining professional working relations with applicants, visitors, callers, and other stakeholders.

Maintains courteous and professional relationship with all instructors, schools, vendors and administrative staff.
Assists with questions and problems courteously and promptly, including payroll, timesheets and personnel matters.
Maintains and projects the Fit 4 Life NYC brand.
Assists in conducting orientation and benefits overview.
Serves as a source for all inquiries during the on-boarding process.
Attend career fairs and college events related to the hiring process.
Assists with the coordination of company events.

QUALIFICATIONS

Effective oral and written communication skills
Some knowledge of Human Resources or the Social Services is preferred
One to two years of general business experience and/or administrative/office management, experience preferred
Proficient in Microsoft Office (Word, Excel and PowerPoint) and Google Docs.
Able to exhibit a high level of confidentiality.
Strong organizational skills, follow through/up and ability to multi-task a must.
Experience working in a small-business environment a plus
Accurate and attentive to detail.
Able to identify and resolve problems in a timely manner.
Able to work independently and in team environment
Ability to be creative and take an “outside the box” approach
Ability to show and take initiative.
Strong sense of urgency and problem solving skills.
Demonstrated ability to remain calm under pressure.
Excellent communication skills with the ability to speak effectively before groups of clients or employees of the organization.
Ability to be “hands-on” in work and in providing support to the entire management team. Ability to lift and move light sporting goods equipment (i.e. balls, cones, etc.

OTHER INFORMATION

Entry-level position
35 hours per week
Must be available to work some Saturdays and evenings during high peak hiring season, for trainings and partner fitness and health events
Partial reimbursement for fitness and health membership

How to apply

Please email a cover letter detailing your passion for Human Resources along with your resume and 3 professional references to info@fit4lifenyc.com
The subject of your email should read: Fit 4 Life NYC Human Resource Assistant
Please no phone calls
Only serious applicants are encouraged to apply
Only qualified candidates will be contacted.

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