Executive Assistant to the CEO – Center for Youth Wellness – San Francisco, CA

Organization Overview:

The Center for Youth Wellness (CYW) is part of a national effort to revolutionize pediatric medicine and transform the way society responds to kids exposed to adverse childhood experiences and toxic stress.

Led by founder and CEO, Dr. Nadine Burke Harris, we are a health organization partnered with a pediatric home that serves children and families in the Bayview Hunters Point neighborhood of San Francisco. We were created to respond to an urgent public health issue: early adversity harms the developing brains and bodies of children.

The Center for Youth Wellness seeks to transform the delivery of primary care for children in a way that recognizes and addresses ACEs as a major risk factor for chronic disease. By changing the way in which primary care physicians, nurses—and society in general—recognize, treat, and respond to youth who may be at risk for or are experiencing toxic stress, CYW aims to bring about better health outcomes throughout the life course.

CYW is a fast-paced, results-oriented organization that is growing rapidly. Our work has been featured on local, statewide and national levels including contribution to The Shriver Report, partnership with Hillary Clinton and Next Generation’s Too Small To Fail Initiative, hosting California’s first Statewide Adverse Childhood Experiences Summit and plenary presentations at the national meeting of the American Academy of Pediatrics. We’re poised to continue growing our model of clinical, research and policy in relentless pursuit of our goal to improve the health of children and adolescents exposed to Adverse Childhood Experiences.

Read more about our past successes and new partnerships at our website: www.centerforyouthwellness.org

Position Overview:

The Center for Youth Wellness (CYW) seeks a high level and experienced Executive Assistant who will provide high-quality, administrative support to the CYW’s Chief Executive Officer (CEO) in order to maximize the efficiency of the CEO’s time. In addition, the Executive Assistant will support the organization through administrative duties such as meeting coordination and preparation as needed. This is an exciting opportunity to join a new, innovative non-profit and work closely with its founder and CEO, a nationally renowned, visionary pediatrician.

Responsibilities:

Organize, produce and manage a daily schedule for the CEO
Work with external stakeholders and internal staff to coordinate meetings and events on behalf of the CEO
Manage all travel arrangements and logistics for the CEO
Maintain and manage a detailed filing system for meeting support materials including CEO speaker materials, CEO one-on-ones, organizational communications materials and other materials
Prepare, act as host and assist in the production of materials for all meetings hosted by the organization

Qualifications:

Demonstrate a high level of integrity and professionalism
Maintain complete confidentiality to ensure the protection of such information from anyone at all times
Demonstrate the ability to limit disclosure of Confidential Information within its own organization to its directors, officers, partners, members and/or employees having a need to know and shall not disclose Confidential Information to any third party (whether an individual, corporation, or other entity) without prior written consent.
Excellent technology/software skills a must. Advanced user of Google, Microsoft Office Suite, especially Excel and Outlook.
Knowledge of professional standards in written, oral, and visual communication particularly when interacting with high-level executives
Demonstrate the ability to write relevant postings, blogs and status updates within deadlines
Strong knowledge of communicating effectively on-line and through social media
Ability to understand and carryout shifting priorities and manage several tasks at once
Excellent interpersonal skills including verbal and written communication
Must have reliable transportation and an excellent driving record
Conserves CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
Filter and maintain all incoming speaking requests and coordinate all speaking support needs. Serve as point of contact for all accepted speaking events.
Maintains CEO’s appointment schedule by planning and scheduling meetings, conference, teleconferences and travel

Required Credentials & Licensure:

Bachelor’s Degree required
5+ years’ experience supporting a high-profile CEO

Position Details:

Location: San Francisco, CA
Full Time / Exempt status

Reports to: The Chief Executive Officer

How to apply

To apply for this position, please submit a cover letter and resume to aheight@centerforyouthwellness.org with “Executive Assistant to CEO” in the subject line. No phone calls please.

CYW is an equal opportunity employer and encourages candidates of all backgrounds to apply.

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