Position Summary: The Malala Fund’s mission is to empower girls through quality education, helping them to achieve their potential and be agents of positive change in their communities. We both advocate on national and international levels for changes that will give girls better access to education and we invest directly in on-the-ground programs and services. As a newly-established organization, the Malala Fund has an incredible opportunity to focus the global recognition and moral authority of Malala Yousafzai towards improving the lives of girls and young women around the world through the power of education.
Reporting directly to the CEO, the Executive Assistant and Scheduler will serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO. The Executive Assistant and Scheduler will also serve as a liaison with senior management teams, organize and coordinate executive outreach and external relations efforts, and oversees projects as needed.
Essential Responsibilities and Tasks:
Plans and coordinates scheduling and advance for the CEO and Founder’s family; ensures schedules are followed.
Liaises with members of the Malala Fund’s Advisory Board to answer requests and to plan and prepare materials for regular Advisory Board meetings.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO and determines appropriate course of action, referral, or response.
Works closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated.
Drafts acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the organization.
Prioritizes conflicting needs to handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments, completing expense reports; preparing correspondence, arranging complex and detailed travel itineraries, and compiling documents for meetings.
Required Education, Experience, Knowledge, Skills and Ability:
Minimum of 3 years of professional Executive Assistant and/or Scheduler experience working directly under a high profile individual (e.g., a Member of Congress, in government, a VP or above at a large for-profit organization).
Experience managing communications with high-level political, business, and non-profit officials, both US and foreign.
Experience handling sensitive and confidential information with the highest level of discretion.
Strong communication skills, with the ability to effectively communicate – both verbally and in writing – with individuals from a variety of disciplines, cultures and backgrounds and the ability to edit and proofread.
Superior interpersonal, organization, and prioritization skills.
Resourcefulness and ability to work proactively and independently, taking ownership of a wide-range of responsibilities.
Flexibility and willingness to work in situations of flux; ability to work in a fast pace environment.
New Venture Fund Careers:
The Malala Fund works to ensure all girls have access to education through empowering girls to unlock their potential, raise their voices and demand change. The Malala Fund works with partners globally to invest in inspired innovation and girl-centric approaches to education.
The Malala Fund is a project of the New Venture Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. The New Venture Fund is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. The New Venture Fund’s work environment is safe and open to all employees and partners, respecting the full spectrum of races, ethnicities, national origins, ages, sexual orientations, gender identities, beliefs, religions, faiths and ideologies, cultures, socio-economic backgrounds and levels of physical ability.
How to apply
Please send resumes and cover letters to firstname.lastname@example.org indicating “EA to CEO” in subject line.