Executive Assistant – GameDesk Inc – Angeles, CA

GameDesk seeks a bright, organized, energetic and dependable person to help our CEO accomplish great things! The Executive Assistant must be adept at driving and managing a variety of simultaneous tasks and keeping the CEO’s action items and activities organized and moving forward. The ideal candidate will be a self-starter who can recognize where processes can be improved and who will take the initiative to improve them. The position demands the ability to professionally perform under pressure in a fast-paced environment along with the ability to adapt to dynamic situations.

Organizational Overview:

Named one of Fast Company’s “Top 10 Most Innovative Companies in Education”, GameDesk is a transformative 501(c)(3) nonprofit education ecosystem with a mission to develop the next generation model of education, revolutionizing the way students learn by embedding academic content and assessment into hands-on experiences, digital games, and simulations. Using the most advanced learning tools and methods, GameDesk transforms the learning environment and increases academic success with a mixture of cutting edge R&D, user and evidence centered design, content creation, curriculum development, professional development, and engaging popular technology.

Roles and responsibilities:

GameDesk seeks an Executive Assistant to perform administrative and personal duties for and support the CEO. The job serves as a point of contact within the organization, and works closely with internal employees and external contacts. Applicants will have the following responsibilities:

Interpret and digest information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Manage correspondence; drafting emails, letters and documents; collecting and analyzing information; initiating phone and video conference calls.
Liaison between the organization and Board of Directors.
Maintain executive and company calendar by planning and scheduling meetings, conferences, teleconferences, retreats, and speaking events.
Prep CEO for meetings with agenda and materials.
Coordinate national and international travel.
Welcome guests by greeting in person or on the telephone; answering or directing inquiries.
Perform personal duties including errands, dry cleaning, lunch runs, and bill paying.
Assist in grant submissions, contract negotiations, business development, event coordination, or as directed.
Support CEO with time management, task lists, transcription, research, reports, and expenditures.
Provide historical reference by developing and utilizing filing and retrieval systems as well as recording and archiving meeting discussions and other digital media.
Assist in general office operations as needed.

Skills and Specifications:

2+ years experience in an Executive Assistant role, C-level preferred
Excellent telephone, verbal and communication skills; ability to exercise judgment and maintain confidentiality.
Experienced with Microsoft Word, Excel, PowerPoint, and Outlook. Strong familiarity with iOS and Google Apps suite (Calendar, GMail, Google Docs etc.)
Sound judgment and ability to think, act and make decisions independently.
Ability to manage multiple projects at once.
Strong public relations, operational, and organizational skills necessary.
Must be detailed oriented and accurate on a consistent basis.
Ability to take initiative, be pro-active and persistent.

Application Requirements:

Please submit a cover letter and resume to joinus@gamedesk.org with “Executive Assistant” in the subject heading.

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