Development Assistant – Asia Society Texas Center – Houston, TX

Job Title: Development Assistant

Reports to: Executive Director

Classification: Full time/Non-Exempt (Hourly)

Work Schedule: 40 hours per week;
Includes some evenings and weekends

Position Overview:

The Development Assistant is a key member of the Development Team (D-Team) whose primary responsibility is to assist the Executive Director with all administrative activities regarding the development department. The primary duties include managing donor lists, sending and tracking pledges, creating and sending invitations for donor engagement and stewardship opportunities, and overall departmental support where needed. Secondary responsibilities include assisting the Events & Accounts Manager on event support, which includes work on some evenings and weekends. This is an ideal position for someone interested in a career in development and events management.

Responsibilities:

Manages donors’ lists for events.
Updates/tracks department documents related to donors and sends out monthly pledge payables (Patron’s group, Endowment and Capacity Campaign, Tiger Ball, etc.)
Prepares written correspondence for ED to donors on a weekly basis to thank donors.
Preps for meetings with donors, including creating informational folders, arranging hospitality, at times gifts, etc.
For events: manages RSVP list for events, map out table seating, make name tags, support the check-in process, etc.
Assembles event information/binders for chairs, department leadership, and key board members.
Scope of work with Events & Accounts Manager:

a) Helps on the set up activities in preparation for an event

b) Helps break down the event setup

Other responsibilities as needed.

Key Qualifications:

Bachelor’s degree preferred
Strong working experience in Microsoft Office Suite, particularly Excel
1 – 2 years’ or more administrative experience, preferably in a museum or non-profit setting
Strong written and oral communication skills
An understanding of and an ability to articulate the accomplishments and goals of an organization like the Asia Society
Interest and background in Asian cultures and/or foreign affairs
A team player with a collaborative, customer-service oriented approach
Creative self-starter comfortable interacting with the public in a professional, courteous manner
Strong organizational skills, with strong ability to set priorities and manage multiple tasks
Ability to work collaboratively with entire development team on joint projects
Organized and accurate, with attention to detail
Deadline-oriented, displaying a high level of ethics and integrity

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use their hands and arms to handle, reach, or feel; and talk and hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions and outside weather conditions. The noise level in the work environment is usually moderate.

How to Apply:

Please email your cover letter and resume indicating position and salary requirements to:

Human Resources Department, HRDept@asiasociety.org.

Indicate job title in the subject line.

Resumes without cover letters will not be accepted.

No phone calls, please.

Only those candidates considered for an interview will be contacted. Finalist will be required to provide three current references and complete a background check

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