Advancement Assistant – The San Francisco School

Job Announcement

The San Francisco School

Advancement Assistant

Full time, Year Round


Start Date: July 1, 2015

The Advancement Assistant reports to the Director of Admission and supports the work of the Advancement team. The Advancement Assistant will serve as a primary contact to prospective families through the admissions calendar and is responsible for orchestrating and executing the process, and managing admissions data. In addition, the Advancement Assistant will work on various Communications projects throughout the year. As such, we are looking for a dynamic individual with strong verbal and written communication skills, keen analytical ability and flexible problem solving.

Primary Duties and Responsibilities:

Work in conjunction with Director of Admission and Director of Institutional Advancement to design admission and marketing materials and develop a communications plan to further the mission of the school.
Engage as a member of the Advancement team, supporting work within the office during the school year.
Partner with Director of Admission to track, analyze and report qualitative and quantitative data for enrollment and applications as part of enrollment management strategy.
Interface with families throughout the admission process in a warm and friendly manner, providing clear communications and guidance.
Manage and coordinate application, assessment and interview processes. Serve as a primary point person for applicant families for scheduling all campus visits. Coordinate with SFS staff for assessments, school visits, and assessment days.
Schedule and manage multiple calendars for tours, appointments, assessments, interviews, and school visits.
Organize and attend all admission events, including tours, open houses, school fairs, and assessment days.
Manage, support and train parent tour guides through admission season, and lead occasional group or individual tours.
Prepare materials for admission process and decision committee meetings.
Plan welcome activities for new families and oversee family transition into school.
Assist in planning and execution of all school events, including the Walk-A-Thon, Auction, Grandparents Day, Graduation, and the upcoming 50th Anniversary celebration.
Support other administrators and staff on special projects outside of the peak admission season.

Qualifications and Abilities:

Minimum of a Bachelor’s Degree and office management experience. Experience with admission, and/or classroom experience, preferred
Sound judgment relating to confidential projects, personnel, school, or student matters.
A cooperative team approach with colleagues and a willingness to take on responsibilities beyond those explicitly defined.
Attention to detail.
Able to communicate effectively both orally and in writing.
Proficiency with Microsoft software and comfort with databases, social media, and emergent technologies.
Availability between the hours of 8:00AM and 4:00PM plus, a willingness to work beyond traditional office hours, including some early mornings, evenings and weekends.

Overview of School

The San Francisco School is an independent school, pre-K through eighth grade, with a commitment to being a multicultural and inclusive community. Suitably characterized by one parent as an “urban school with a village atmosphere” the school embraces San Francisco’s ethnic, cultural and economic diversity. Our progressive approach to education encourages children to develop self-reliance, solid academic skills, creativity, and a commitment to social justice. Students learn to think like disciplinarians in a field, consider big and central ideas, and work collaboratively. The program is designed to help students identify and develop their own passions and to be respectful and supportive in their community. Student graduate academically prepared, inquisitive, courageous, and eager for the challenges ahead.

Interested candidates may apply by sending a resume, cover letter and references to:

The San Francisco School

Attn: Admission Job Opening

300Gaven Street, SF, CA 94134


check out our website:

The San Francisco School is committed to increasing staff diversity, both to reflect the high value SFS places on a multicultural understanding, and for the direct benefit of each student

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