Administrative Assistant II – DCTV (Public Access Corporation of the District of Columbia) – Washington, DC

I. Summary

Reports to Finance and Administrative Manager. Position provides a full range of administrative and procurement support to organization’s various interrelated departments. Will independently administer several assigned responsibilities, ensuring excellent customer service. To perform this job successfully, an individual must be able to perform each primary responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required.

II. Essential Duties

A. Executive Support. Provide administrative support to the Administrative Department and the offices of the President and CEO, Vice President of Administration/CFO , as assigned.

Assist with preparing for activities and communications of the Board of Directors, including preparing and setting up board meetings and conference calls
Coordinate set-up of meeting space and refreshments/meals, copying documents and other tasks as assigned
Track and process facility maintenance and all documentation regarding the proper operation of building infrastructure, orderliness, neat appearance and general impression of the organization facilities and grounds
Provide coordinating, administrative, logistical support as needed for all events and activities

B. General Administration Support. Provides a wide range of administrative and office support including, but not limited to:

Word processing production for variety of executive team members
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Open, sort and distribute incoming mail, packages, shipments, faxes and correspondence
Prepare and coordinate all outgoing mail, packages, shipments and faxes
Maintain electronic, vendor and administrative filing systems
Maintain office and break room supply inventories
Prepare and maintain inter-company telephone directory and other company information
Maintain office equipment and schedule repairs when necessary
Answer, screen and transfer inbound phone calls
Assist with arranging board meetings, conference calls, etc.
Assist in performing periodic organization inventory analysis

C. Procurement Support. Provide cohesive support for departments in purchasing and procurement to include:

Order office supplies, break room supplies and vending machine supplies
Respond to purchasing inquiries and maintain vendor/source information and inventories
Prepare purchase orders for approval and payment by finance department
Copy and file signed contracts

III. Other Duties

Other Duties. As assigned by the CFO, ED/CEO and/or Finance and Administration Manager.

IV. Job Qualifications

A. Competencies. Proven success in the following job competencies:

Strong Organizational Habits
Effective Communication Skills and Professional Presentation
Proficiency in Microsoft Office Suite, Particularly in Excel, and in General Office Equipment
Excellent Problem Solving and Decision Making Abilities

B. Knowledge. Knowledge of administrative and clerical procedures and systems, such as, file and record management, designing forms and other office procedures and terminology

C. Customer Service. Knowledge of principals and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction.

V. Work Experience

Two-Five year’s administrative experience
Experience working in a fast-paced professional environment

VI.Education

AA or equivalent college coursework and/or appropriate work experience considered

How to apply

Send Cover Letter and Resume to:

Human Resources

DCTV/Public Access Corporation of the District of Columbia

901 Newton Street, NE

Washington, DC 20017

or Email: hr@dctv.org

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